IRISH BEACH ARCHITECTURAL DESIGN COMMITTEE
PO Box 245 Manchester, CA 95459
(707) 882-3183
ibadc@ibiclub.com ibiclub.com
January 16, 2010
Open meeting beginning at 10:00am at the Rex Dunning
Firehouse, 15401 Forest View Drive.
CALL TO ORDER
Chairperson Leon Drolet
called the meeting to order at 10:00AM.
Committee members Leon Drolet, John Mcgehee, Gordon Moores and Walt Salmen were present.
Nik Epanchin was
absent.
Others present: Gene Cady, Jan McCormick, William Moores, Paul Styskal, Diane
Taylor, Karl Taylor, Al Thompson, Loretta Thompson, Abby
Tiller, Steve Whitaker and Su Whitaker.
APPROVE MINUTES/TREASURER’S REPORT:
Approve minutes of 9/17/09
Gordon moved to approve the minutes.
Walt seconded and the motion passed 4-0.
Treasurer’s Report: 10/1/09-12/31/09 Jean
Selk reported that the ADC has year to date assets of -$891.47, with $2.18 in
the checking account. The ADC will
receive another small loan from IBIC in order to keep operating. Gordon moved to approve the report as
submitted. John seconded and the motion
passed 4-0
NEW BUSINESS:
TILLER 1/014
(15150 Irish Beach Dr.): Review of the fence on the south side of the
house for compliance with the approved plans for Major Exterior Modification
permit 0707-1014. (See Unfinished
Business) William Moores argued that the fence extends out further than
described in the approved plans and requested that the Committee resolve to
require compliance. He submitted a blown
up portion of the approved site plan.
Ms. Tiller argued that the plans state they are not to scale and
therefore cannot be used to calculate the length. She also stated that she has already altered
the fence at the Committee’s request.
She submitted corrected plans on 11/17/09 that more accurately describe
the dimensions of the existing fence.
The primary purpose of the fence is to protect new plantings that are
necessary for erosion control and to create a sense of protection. After further discussion, Gordon moved that
the fence be designed as submitted using the scale that is on the drawings, or
with 14ft removed. There was no
second. After further discussion, an
agreement was reached between Ms. Tiller and Mr. Moores
and Leon subsequently moved to accept the revised drawing and leave the fence
as is. Walt amended the motion to state
that, in order to maintain an open atmosphere in the community and enforce the
CC&Rs, the fence will be temporary.
John amended the motion to define temporary as four years. John seconded the first amendment, which
passed unanimously. Gordon seconded the
second amendment, which passed unanimously.
The amended motion was seconded by Gordon and passed 4-0.
McCormick
1/029 (14870 Navarro Way): Revised Phase II New Home Construction permit
application with a flat roof variance request.
Comments in support of the application were received from Thompson
(1/030) and Taylor (1/066).
Designer Paul Styskal presented the
application. Phase I was approved with a
set back variance in 2007 and Phase II with a flat
roof variance was approved in January of 2008, pending a 30-day comment
period. The variance approval was
suspended in March 2008, because a complete set of story poles had never been
erected. Since that time, the McCormicks have had to complete various studies for the
Coastal Commission permit process, the results of which required them to
altered the foundation and to take 4ft off the west side of the house to
accommodate Point Arena Mountain Beaver (PAMB) habitat. The story poles were in place more than two
weeks prior to this hearing date. Mr. Styskal explained that with the restrictions of topography,
the septic system and the PAMB does not allow any movement of the house, which
could allow for a different roof pitch.
He stated that he did a study of different roof pitches for the original
Phase II application, which showed that the flat roof design has the least
impact on the neighbors’ views and keeps the house below the 16ft height
limit. Gordon argued that he wants to
see how it would look with various roof pitches. Jan McCormick explained that a sloped roof
would run north to south and would have a greater negative impact on views and
a bulkier appearance than the flat roof.
The Taylors and Thompsons, immediate neighbors, spoke in favor of the
application and specifically of the flat roof design as the best choice for
view preservation in the neighborhood.
Leon stated that there was concern about the future installation of a
windscreen or any other structure on the roof deck above the height of the
parapet. Mrs. McCormick agreed that she
would not seek to install any additional structure on the roof in the
future. Leon explained that it would be
so stated in the permit. In response to
a question, Ms. McCormick explained that access to the roof deck is via an
exterior staircase, which is shielded from view by a wall. The Committee noted there are several
numerical errors in the application that must be corrected. John moved to approve the application as submitted with the stipulation that the corrected
paperwork will be submitted within two weeks.
Gordon stated that he would like the approval to wait until the next
meeting but he did not amend the motion.
Walt seconded the motion, which passed 3-0 with Gordon abstaining.
Proposed change
in IBADC fees: no comments were
received. William Moores
argued that the ADC should pursue collection of outstanding extension fees
through the Small Claims court process.
New Home Construction and Major Exterior Improvement
permit fees and permit extension fees will be increased by
$400. Minor Exterior Improvement fees will be increased by $200. If the permit holder is an IBIC member in
good standing through the duration of a permit or permit extension, the additional
fee will be reimbursed to the member at the successful termination of the
permit or permit extension.
All performance deposits for New Home
Construction and Major Exterior Improvements permits will be
returned when all specifications listed in the approved construction
drawings and the terms of the permit has been met.
The performance deposit for New Home Construction
permits will be increased to $1000.
The performance deposit for Major Exterior
Improvement permits will be increased to $1000.
PUBLIC INPUT for items not on the
agenda:
Abby Tiller expressed concern about the bare soil
and erosion on her neighbor’s property (Freis
1/015). Leon said that he is aware of
the situation. He noticed that water
from Bill Moores’ lot (1/097) is running over the
Rose’s (1/098) driveway and onto Ms. Tiller’s side of the road (west).
Bill Moores stated that
the Gmeiners (7/23) are storing a camper shell on
their property where it can be seen from his easement. They have not responded to his letter asking them
to remove it. The Committee asked for a
copy of the letter.
Bill Moores suggested that
the Committee write a letter to Kennedy & Associates and Gualala Real
Estate explaining that the Irish Beach CC&Rs allow only one real estate
sign per property, with a size restriction of 4 square feet and in muted
colors.
COMMUNICATIONS:
ENGELN 1/011 (15220 Irish Beach Dr.); 1/8/10 Notification of plans to repair the back
deck, modify the front entry deck and paint.
SCHEAFFER 2/21 (44641 Pomo Lake Dr.):
10/12/09
Email notification that the exterior spiral stairs have not yet been
delivered which delivered which has delayed completion of New Home Construction
permit 0307-0221. 1/6/10 Email notification that the exterior
spiral stairs have been installed and that construction is complete.
SCHEAFFER 2/21 (44641 Pomo Lake Dr.): 1/6/09 Receipt of an email stating that they
intend to repaint the house within the next 1-3 years. (see Unfinished
Business)
RODRIGUEZ 2/52 (14951 Mallo Pass Road): 11/18/09 Receipt of a revised permit
extension request due to third party delays for New Home Construction permit
0106-0252. (See
Unfinished Business.)
VIERRA 3/45 (43641 Cypress Parkway): 10/22/09 Notification of plans to replace the
roof with Elk 40 year shingles in Weatheredwood
color. A permit is not needed for this
work.
UNFINISHED BUSINESS
RAPELJE 1/003 (15400 S. Hwy 1): The Rapeljes
submitted a height variance request letter for their New Home Construction
application on 10/30/08. (See minutes of
7/19/08) The Committee responded in
writing on 12/15/08 and stated that the hardships that necessitate the variance
must be explained in more detail. (See
minutes of 11/15/08) The Provisional
Permit expired on 7/1/09.
TILLER 1/014
(15150 Irish Beach Dr.): 4/8/09 Receipt of a proposal from Ms.
Tiller’s architect to modify the fence in order to bring it into compliance
with the approved plans. After review,
the ADC told Mr. Odegard that he could proceed with
the modification. 5/5/09 and 11/9/09
Letters from William Moores stating that the fence
was not built as approved. He requests that the
item be placed on the agenda of the next meeting for discussion. (See New Business above.)
CONNER 1/063 (44000 Noyo
Way): 5/22/09 Permit extension request of one year and $150
check for Major Exterior Improvement permit 1005-1063. The ADC returned the check and explained the
extension fee schedule for projects already under construction.
WM. MOORES 1/102, 2/41, 5/5,7/14:
8/20/09 Request for receipts of
construction application fees that he has paid for each of the listed
properties. The information was provided
on 11/17/09.
SCHEAFFER 2/21 (44641 Pomo Lake Dr.): 3/25/09
ADC letter stating that the trim color used is different from the color
that was approved for the project and stated on the signed permit. The Scheaffer’s
subsequently submitted a color sample for approval, which the Committee
rejected because it is near white.
RODRIGUEZ 2/52 (14951 Mallo Pass Road): 3/23/09 Request for an extension for permit
0106-0252 due to third party delays. The
ADC responded on 4/3/09 stating that more details are needed in order to
proceed with the request.
WONG 3/22 (14735 Cypress Point Rd.): 2/24/09 ADC letter requesting that they
remove the partial abandoned boat on their lot.
GMEINER 7/23 (44370 O’Rorey’s
Roost): 3/25/09 ADC
letter stating that the propane tank and electrical meter must be enclosed in
order to comply with NHC permit 0702-0723.
TRATHEN 7/26 (44410 O’Rorey’s
Roost) 3/30/09:
ADC letter stating that, in order to close permit 0705-0726, a color
sample must be submitted for the white garage door and the “decorative element”
that was to be installed on the east side of the garage must be completed.
AMBRIFI 7/34 (44301 O’Rorey’s
Roost): 3/26/09 ADC letter stating that, in order to complete
his New Home Construction permit 0906-0734, he must enclose the propane tank,
address the drainage issue on the east side of the house, redline the deck off
the second bedroom and provide the Committee with a letter of completion.
SACKMAN 7/14 (44280 O’Rorey’s
Roost): On
11/06/08 the Sackman’s submitted a revised request
for a permit extension of New Home Construction permit 0706-0714 due to third
party delays. The ADC sent a written
response on 12/1/08 approving third party delays of 28 days, which extends the
permit to 7/10/08. Construction was
completed on 9/6/08. The Committee sent
a follow up letter on 4/7/09.
OWNER/BUILDERS: The IBADC has asked several owner/builders in
Irish Beach to comment on how to handle owner/builders who intend to take much
longer to complete exterior construction than presently handled by the
CC&Rs and procedures. (See minutes
of 3/17/07 and 5/19/07.)
CONSTRUCTION PERMIT EXTENSIONS: Leon is working with the following property
owners to resolve the status of their expired construction permits: Murray 0905-0410, Bean 0505-0420 and Gmeiner 0702-0723.
ADJOURNMENT/NEXT MEETING
John moved to adjourn the meeting at 11:45am. Gordon seconded and the motion passed unanimously.
The next meeting is scheduled for March
20, 2009
Meetings are scheduled for the third
Saturday of every odd month. Meetings
may be cancelled due to lack of New Business.