IRISH BEACH ARCHITECTURAL DESIGN COMMITTEE

PO Box 245 Manchester, CA 95459

(707) 882-3183 ibadc@ibiclub.com ibiclub.com

MINUTES for March 18, 2006

Open meeting beginning at 11:00am at the Irish Beach Firehouse, 15401 Forest View Drive.

CALL TO ORDER

Chuck Conner called the meeting to order at 11:16AM.

IBADC members present: Chairman Chuck Conner, Nik Epanchin, Gordon Moores and Walt Rush.

Others in attendance: Richard Ambrifi, Roger Bean, Brian Carter, Glenn Coleman, Milli and Doug Conover, Donna Dell, RJ Dial, Leon Drolet, Annette Fromwiller, Robert Hoffman, Vera-Lee Kaiser, William Moores, Rick Morton, Richard Pate, Richard Perkins, Paul Styskal, Ken and Julie Trout, Suzanne Whitaker, and Bettye Winters.

APPROVE MINUTES/TREASURER’S REPORT

Approve minutes of January 21, 2006: No comments were received. Nik moved to approve the minutes. Gordon seconded and the motion passed 4-0.

Treasurer’s Report:

January 1, 2006-March 17, 2006: Administrator Jean Selk presented the report. The beginning balance in the Committee’s checking account was $1303.50 with $1550.00 in revenue and $2260.96 in expenses and an adjustment of $360 for a check that was written but not issued. The ending balance is $952.54. Nik moved to approve the report as submitted. Gordon seconded and the motion passed 4-0.

COMMUNICATIONS:

RAPELJE 1/003 (S. Hwy. 1): 2/20/06 Email inquiry asking if improvements made by IBIC or beach road repairs fall under the jurisdiction of the CC&Rs and/or the ADC. The Committee explained that repairs do not require a permit but that IBIC is required to submit a courtesy letter describing the repairs and the start and end date of the project.

MOREY 1/68 (44070 Noyo Way): 1/21/06 Receipt of letter reporting unauthorized removal of shrubs from their property. The Morey’s did not request any action of the ADC.

KUCALA 2/47 (14950 Mallo Pass Dr.): 1/31/06 Receipt of $150 fee and issuance of permit 0106-0247 for deck modification. The permit is valid for 6 months and expires on 7/20/06.

MURRAY 2/64 (15061 Mallo Pass Dr.): Request for a height variance for garage. (See minutes 1/21/06). The variance request will be mailed to neighbors within a 300ft radius and a 30 day comment period will begin. If no objections are received, a Major Exterior Modification permit will be issued.

ORLIK 3/09 (14660 Cypress Point Rd.): 2/26/06 Notification of intent to repair the west deck without change to the size the style, repair a built-in planter on the east side of the house and add enclosed garbage can storage to the screened parking area. The repairs to the deck and planter do not require a permit. The garbage enclosure requires a Minor Exterior Improvement permit.

CONOVER 3/40 (43580 Sea Cypress Dr.): 1/25/06 Receipt of variance request for a 2ft height variance. (See minutes 1/21/06). The ADC has made a written request (2/8/06) for additional details describing the amount of material and money saved by the proposed height variance. The ADC received the requested information on 3/12/06. The Committee has reviewed the additional information and is not able to determine the extent of the economic hardship. The Committee asked Mr. Conover to submit a comparison of the quantities, their unit costs, their cost differences and how they were derived between the approved Phase II plans and the current application with sufficient detail to allow the Committee to make an evaluation. Mr. Conover indicated that he has the detailed data. Glenn Coleman objected to having to make quantity take-offs but was over-ruled by the Committee. Currently, there is no clear definition of “economic hardship” as stated in CC&R 4.6 and the ADC intends to establish a definition in the future.

SIMONEAUX 4/14 (15501 Forest View Rd.): 2/16/06 Notification of intent to remove three pine trees.

WHITAKER 4/12 (15461 Forest View Dr.) Receipt of copy of County requirements for propane tanks. Tanks greater than 124 gallons must be at least 10ft from a structure. Copies have been sent to Rodriguez (2/52) and Glenn Coleman. (See minutes of 1/21/06)

MOULTHROP 4/60 (15470 Forest View Dr.): 1/30/06 ADC letter advising that the driveway/parking area requires a permit. The ADC received an application on 312/06. The Moulthrops added a garbage enclosure and a fence for screened parking to the application which will most likely bring the cost of the improvements to over $2000 resulting in an application fee of $150. Further details regarding the proposed fence are needed along with the additional $100 and the item will be placed on the agenda.

RYNECKI 4/66 (15620 Forest View Rd.): 2/19/06 Email inquiry asking if it is possible to move a historic home onto their lot. The ADC made a written reply dated 2/24/06 explaining that all new homes must go through the permit process. The project would have to go through the usual application process for a New Home Construction permit, including Phase I and II hearings. Mr. Rynecki would need to consider the dimensions of the house, applicable setbacks, the 20ft height restriction, etc. In an effort to save money, such data including photos and color schemes should be provided to the ADC prior to embarking into the “normal” Phase I process.

FROMWILLER 4/68 (15700 Forest View Road): Notification of intent to install driveway apron as described on NHC permit 0102-0468, which expired on 4/18/04. To review, the ADC wrote to Ms. Fromwiller in August of 2004 detailing unfinished work on her permit and requesting payment of the $300 extension fee and completion of the project. Ms. Fromwiller informed the ADC in November of 2004 that outside construction was completed in October and requested closure of the permit. The Committee now offers to drop the request for the extension fee and close the NHC permit; however, the driveway apron requires a Minor Exterior Improvement permit. Ms. Fromwiller agreed to submit an application. The Bucke permit will also be closed and removed from the agenda. (See “Unfinished Business”)

WM. MOORES 5/05 (43551 Sea Cypress Dr.): Receipt of permit extension fee for NHC permit 0205-0505. Construction has not begun and the permit is now valid until 2/18/07 and may be renewed once more.

O’DELL 7/5 (44560 Pomo Lake Dr.): 2/3/06 Notification of intent to replace the roof and re-stain with no color change.

UNFINISHED BUSINESS

BUCKE 4/18 (15601 Forest View Drive): Issue of whether or not an after the fact permit extension is required. This permit will be closed and removed from the agenda. (See “Communications: Fromwiller”)

MORTON 4/42 (15851 Forest View Rd): 2/27/06 Receipt of verification from Richard Seale, Surveyor, that the roof height conforms to the approved Phase II plans. This item will be removed from the agenda.

PACKER 4/67 (15640 Forest View Rd): Permit status. No response has been received from ADC letter dated 1/20/06. (See minutes 1/21/06)

FROMWILLER 4/68 (15700 Forest View Road): 12/20/04 Notification from Ms. Fromwiller that the installation of her propane tank, woodshed and fencing was completed on 10/9/04 and request for closure of her permit. This permit will be closed and removed from the agenda. (See “Communications: Fromwiller”)

HUNOLT 7/11 (44500 O’Rorey’s Place): No reply has been received to ADC letter of 9/18/04 regarding excavation on property.

GMEINER 7/23 (44370 O’Rorey’s Roost): Permit status. No response has been received from ADC letter dated 1/20/06. (See minutes 1/21/06)

TRATHEN 7/26 & 27 (44400 & 44410 O’Rorey’s Roost): Issue of non-permitted split rail fence. No response has been received to ADC letter dated 12/8/06. (See minutes 5/21/05 and 1/21/06)

TRATHEN 7/26 (44400 O’Rorey’s Roost): Verification of foundation location and non-permitted construction of a fence or retaining wall. No response has been received to ADC letter dated 12/8/05. (See minutes 1/21/06)

GMEINER 7/33 (44421 O’Rorey’s Roost): Issue of trees. (See minutes 1/21/06) The Committee has not yet made a site visit.

NEW BUSINESS:

Hearings for New Home Construction and Major Exterior Modification permits will be limited to 60 minutes; 30 minutes for presentation and Committee questions and 30 minutes for audience input and discussion.

IBADC: (Continued from 1/21/06) Proposed revision of ADC Construction Guidelines, Policies and Fees. A notice of the proposed changes was mailed to all property owners through the IBIC and the comment period is extended to 4/2/06, or 30 days from the date of mailing. A meeting will be scheduled for April 15 for the purpose of addressing comments from the community and finalizing the proposals. The proposals are available on the IBIC web site or by mail, upon request. Copies will be available at the next meetings. Comments were received questioning the justification for the increase in application fees, the requirement of a performance deposit and “fines” for after the fact permit applications. Fee increase: The current fee structure was put in place in 1998 and there has been a consistent trend over the past several years of expenses being greater than income. It seems reasonable to expect the number of new applications to remain consistent in the foreseeable future. In addition, the ADC has been threatened with lawsuits and has had to seek legal counsel. Although no suits have been filed, the Committee sees a need to begin building a fund to cover potential future legal costs. The proposed fees are less than the County permit fees. Performance Deposit: The purpose of the refundable deposit is to ensure that the required verifications of the approved foundation location and building heights are obtained. If the requirement is fulfilled by the owner, the deposit is refunded in full. If the requirement is not fulfilled the Committee will hire an appropriately credentialed professional and deduct the cost from the deposit, the balance of which will then be refunded to the property owner. This is the only way the ADC can reasonably ensure compliance to the approved plans. After the fact permit fee of 3x the regular application fee: This is not a fine, but a fee, similar to a permit extension fee.

IBADC: Open Committee seat. An ad hoc search committee was formed by IBIC consisting of Chuck Conner, RJ Dial (IBIC Vice President) and Steve Whitaker.

PAOLI: 1/30/06 Receipt of an additional portfolio submittal and request for reconsideration of Professional Architectural Designer (PAD) status. (See minutes 2/19/05.) During the Committee’s pre-meeting, it was resolved that, based on additional portfolio review, David Paoli is approved as a Professional Architectural Designer in Irish Beach.

PYEATT 1/005 (Irish Beach Dr.) Minor Exterior Improvement permit application for the installation of a hot tub. No comments were received. Gordon moved to approve the application. Walt seconded and the motion passed 4-0.

STEUER 3/53 (43781 Cypress Pkwy.): Minor Exterior Improvement permit application for the installation of a hot tub. No comments were received. Walt moved to approve the application. Gordon seconded and the motion passed 4-0.

HOFFMAN 1/052 (14780 S. Hwy 1): Phase I application for New Home Construction permit. No comments were received. Chuck explained that the building envelope was not staked 2 weeks prior to the meeting and therefore no approval can be made today. The application was heard with that understanding. Paul Styskal, PAD, explained the required set backs leave a fairly small building area. Caltrans will not grant an encroachment permit onto Highway 1 so the driveway must come out on Navarro Way and the may require a County variance. Mr. Styskal explained that the view from the Trujillo house (3/1&2) is down Navarro Way and not impacted by the project. The neighboring house to the west (Gardner, 1/053) is 42.5ft from the property line and the Hoffman proposed building envelope is 6ft from the shared property line. The Hoffman’s must either obtain a notarized statement from the Gardners stating their agreement to maintain the 28ft building separation by limiting future expansion to a 22ft setback or by going through the variance process. The Committee observed that future development on lots 1/070 and 1/071 will block the current lighthouse view from 1/052. Mr. Hoffman stated that he was aware of that when he bought the lot and does not expect a view to the south across those lots. Gordon stated he would like a statement of this awareness for the property file. When the property is staked, a letter will be sent to property owners within a 300ft radius with a copy of the minutes. If no objections are received, the Phase I approval can be granted at the April meeting and the 6ft west set back will be addressed in Phase II.

TROUT 2/19 (44661 Pomo Lake Dr.): Phase I application for New Home Construction permit. Two comments were received from Wm. Moores (2/16) and Epanchin (4/35). Architect Roger Bean presented the application. The lot is narrow and almost flat with the back or south portion being unbuildable due to the steep slope and State regulations regarding the set back from the creek. The septic system will be at the front or north part of lot. The ocean view from the living area is to the southwest and the views of the lots to the east do not affect the location of the Trout house. Lots to the west are also limited by the slope and will not able to build on the southernmost portion and therefore will not block the view from lot 19 when they build. Mr. Bean explained that the previously submitted plans, which were rejected by the ADC, showed the correct topography on the wrong lot. Bill Moores (2/16) stated that he believes lot 18 is buildable on the slope and that the Trouts will lose their lighthouse view when the lot is developed and argued that they should build as far south as possible to preserve their ocean view. Mr. Bean agreed that the view increases as you go south, as does the cost. Mr. Bean argued that building on the slope could result in problems meeting the 16ft height restriction. It was agreed that a field trip was needed. At the site, a line was run from the back of the Albert residence (2/15) east across vacant lots 16-19 to a point 10ft south of the proposed Trout building envelope, or the 96ft contour line on the site plan. All parties agreed that the building envelope will be extended the additional 10ft to the south and development on lots 2/16-18 cannot block more 40% of the ocean view, as measured by an angle starting from the Albert house and ending at the most southwestern extent of the view. Nik moved to approve the Phase I application as presented with the southern building envelope being at the 96ft contour line of the site plan. Gordon seconded and the motion passed 3-0. Walt Rush was not present.

WM. MOORES 7/15 (44290 O’Rorey’s’ Roost): Phase I variance request for a 6ft north set back. Two comments were received from MCP (7/16) and Moglia (7/13). Gordon Moores recused himself and joined the audience. Bill Moores repeated the arguments for the variance made at the ADC meeting of 1/21/06. MCP, represented by Gordon Moores, does not agree to the variance. He argued that lot 15 is buildable and has ocean views without a variance and that no hardship exists. He further argued that the Hunolt lots are not under the CC&Rs and therefore MCP cannot predict where they will build or how it might affect lot 16. Moglia (7/13) has made a written objection to Bill Moores’ proposed 28ft building separation from his house. ADC policy measures building separation from eave to eave, or the furthest extent of the building. A site visit was made at the end to the meeting. No motion was made due to a lack of a quorum (Walt Rush was not at the site visit) and the item will be continued at the next meeting.

AMBRIFI 7/34 (44301 O’ Rorey’s Roost): Phase I application for New Home Construction permit. One comment was received from Wm. Moores. Architect Richard Pate presented the application. The septic system is on the south portion of the lot with the proposed 1700ft² house and garage on the north portion. The east setback, bordering lot 35, is at the 6ft line. Bill Moores, possible future owner of lot 35, has requested that the building envelope be restricted to no greater than 71ft south of the northeast corner of the lot, or one half of the lot dimension, in order to share the ocean view with lot 35. Mr. Pate stated that that would eliminate the master bedroom and explained that they plan to excavate 3ft on the east side to keep the building height at 12ft and mitigate the impact on the view from easterly lots. Pate offered to cut 2-3ft from the garage and push the building envelope west resulting in an 11ft set back from the shared line. The Committee explained that 2 options are available, either obtain a notarized agreement from MCP for a set back of less than 16ft or go through the variance process. An agreement was reached whereby the site plan is red lined to reflect a 16ft set back and Mr. Ambrifi will pursue an agreement with MCP for a reduced set back, to be addressed in Phase II. Chuck moved to approve the Phase I application as revised and redlined. Nik seconded and the motion passed 4-0.

CARTER 3/26 (14555 Cypress Pt. Rd): Application for Major Exterior Modification permit for an addition to their home. No comments were received. Architect Richard Perkins presented the application and explained that the Carters proposed to extend the existing upper floor to add a 10ft x 16ft room. The footprint of the building does not change. The closest existing structure is more than 32ft away. Walt moved to approve the application. Nik seconded and the motion passed 4-0.

ADJOURNMENT/NEXT MEETING

The meeting was adjourned at 4:25PM

The next meeting is scheduled for April 15, 2006 for the purpose of addressing comments from the community regarding the proposed policy and procedural changes and finalization.

The next public meeting for application hearings and other business will be held on May 20, 2006 beginning at 11:00AM.

Minutes submitted by Jean Selk