CALL TO ORDER:

The meeting was called to order at 10:03 AM at the Irish Beach Firehouse, 15401 Forest View Drive. Mark Gmeiner began the meeting by announcing Ron Trathen’s resignation, and stated he would chair the meeting.

IBADC Board members present: Acting Chairman Mark Gmeiner, Directors Gordon Moores and Jim Day. Secretary/Treasurer: Pam Knutson.

Others in attendance: Paul Menard, Paul Lagergren, Roger Bean, Jim Albert, Gene Cady, Betty Frame, Betsy Munson, George Munson, Dorothy Engle, Suzanne & Walt Rush, S. W. Thompson, Su & Steve Whitaker, Bettye Winters, Debbie & Jerry Trujillo, Judy Hemingway & Doug Stock, Chuck Conner, Dick Trevena, Glenn Eldric Coleman, Kathy Edelbrock, Annette Fromwiller, Loretta & Al Thompson, and Gary & Josephine Amerigian.

APPROVAL of December 6, 2003 MINUTES:

The minutes of the December 6, 2003 meeting were approved as presented, 3-0.

TREASURER’S REPORT:

Pam Knutson presented the Treasurer’s Report for January 01 through March 31, 2004. The report was approved as presented, 3-0.

NEW BUSINESS:

LAGERGREN 4/53 (15300 Forest View Road): Phase I building permit application for new home construction.

Architect Paul Menard made the presentation for Paul Lagergren. He showed the location and size of the proposed leach field, and said that the septic design is completed. Steve Whitaker asked about the unusual shape of the leach field; the architect answered his concerns, stating the design had been done by Carl Rittiman’s office. Glenn Coleman asked Paul Menard to address the view corridor, which he did. It was also noted that there were no comments from any of the neighbors from the Phase I mailing. Gordon Moores motioned to approve Lagergren’s Phase I as presented. The motion was seconded, and passed unanimously.

TRUJILLO 3/01-02 (14770 Cypress Point Road): Phase II building permit application for new home construction.

The Trujillo’s Architect, Glenn Coleman, made the Phase II presentation. The Trujillo’s neighbor, Jack Swartz (3/03), had objected to the location of the Trujillo’s garage, so Glenn presented an amended drawing with the garage moved 13 feet east towards the house. This will provide an acceptable view corridor for the Swartz’s. Separation is well within the requirements of the CC&R’s. Maximum height will not exceed 20 feet. Garage height is 12 feet. Roof slope is 4 / 12, with Celotex presidential shingles, charcoal color. The siding will be horizontal, color gray, with windows framed in tan vinyl. The Trujillos showed color samples to the audience. The decks will have 18-inch planters instead of 3-foot railings. Jim Day noted there should be low-profile plants in those planters. There was no discussion from the audience, and no comments had been received as a result of the Phase II mailing, except those from Jack Swartz regarding the garage. Gordon Moores motioned to approve the Phase II as presented. The motion was seconded, and passed 3-0.

Note: At this point the committee discovered that the meeting was being videotaped without prior notification or permission, and they requested that the video camera be turned off. After some discussion, the camera was turned off, and the meeting continued.

BRIDGER 3/63 (43701 Sea Cypress Drive): Phase II building permit application for new home construction.

Architect Glenn Coleman made the presentation. The Bridgers were unable to attend the meeting. There had been a Phase I compromise with the Buckleys (3/64) resulting in a revised building envelope which had been mailed to surrounding property owners within 300 yards without any comments. The house will be almost in the center of the lot, with the septic system to the southwest. Materials are similar to those of the Trujillo project, with horizontal cedar siding tanner colored than the Trujillo’s. The roofing will be identical to that of the Trujillos: Celotex “Presidential” composition shingles, charcoal color. Mr. Coleman was at a disadvantage because the Bridgers had the color samples, since they were supposed to be at the meeting. The architect said that he would submit the color samples to the committee as soon as possible. The roof height does not exceed 20 feet, the maximum height allowed by the CC&R’s. The roof is gabled with trusses, except for a hip roof over the garage. Roof pitch is 4 / 12. There will be a 3-foot wire mesh railing around the deck. The windows will be double-glazed, tan vinyl.

DISCUSSION:

Mark Gmeiner asked about the Public Utility Easement, and how the 60-foot easement was determined when locating the house. Glenn answered that the easement was determined by a survey done by Paoli and Associates. The lines drawn by the survey indicated where the westernmost corner of the house was staked. The committee indicated that they were not able to find any such stake, and said they would need to visit the lot after the meeting to determine that the house would be the required distance from the utility easement. Drainage was also discussed, as the architect’s original idea of gravel drain beds had been rejected by the county in favor of using the naturally occurring swale on the property to disperse any runoff. Mr. Coleman brought a letter from civil engineer David Sandine detailing the recommendation for maintaining and improving the existing swale. The committee decided to vote on the Phase II submission after they visited the site and alleviated their concerns about the PU easement and the swale.

(Note: after visiting the site, the committee unanimously approved the Bridger’s Phase II application.)

COMMUNICATIONS:

BALLOU 1/05 (15270 Irish Beach Drive): Letter advising of change in landscaping and propane tank placement plans (2/28/04). Ms. Ballou has since installed the concrete pad and propane tank without a proper IBADC permit. She has been advised that a regular permit application will have to be made, including a mailing to all affected property owners, before she can proceed any further. IBADC will mail Ms. Ballou a letter emphasizing this fact and requesting compliance.

HEINZER 2/06 (44901 Arena Circle): Advised of repair and enlargement of garbage shed with same materials as house (3/17/04). IBADC granted permit in March, fulfilling their promise to expedite the handling of matters involving the new larger recycling cans provided by the county.

There was discussion as to whether permits even need to be applied for if no views are being blocked.

FRIEND 2/27 (44920 Arena Circle): Complaint about abandoned satellite dish on adjacent property (2/23/04).

The board asked the secretary to write a letter to Ms. Friend recommending she first try to contact her neighbor directly about the dish before involving the committee.

MOORES/DYSON 2/48 (14920 Mallo Pass Drive): Complaints about deck remodel on adjacent property (Kucala, 2/47) (2/6/04, 3/17/04). IBADC has contacted the Kucalas and informed them that they must apply for a permit to enlarge their deck, since this was not a condition of their previously approved permit. The Kucalas have indicated they will comply. They have ceased building their deck as of this date.

DARLING 2/63 (15031 Mallo Pass Drive): Advised of landscaping front path (2/9/04).

There were no comments.

EPANCHIN 4/35 (15721 Forest View Road): Emails to Annette Fromwiller (4/68) regarding her exterior lighting (3/15-3/25/04). Ms. Fromwiller was in the audience and indicated the matter had been resolved.

AMERIGIAN 4/45 (15901 Forest View Road): Request to renew major exterior improvement permit for room addition (12/30/03). The Amerigians were advised to resubmit their application, since their plans have changed somewhat. Jim Day clarified for Mr. Amerigian the reasons he needed to re-submit his application.

MOGLIA 7/13 (44515 O’Rorey’s Place): Advised of relocation of propane tank due to safety hazard (2/12/04).

There were no comments.

STOCK/HEMINGWAY 7/10 (44501 O’Rorey’s Place): Letters inquiring about development of adjacent property (Hunolt, 7/11) (2/13-3/23/04). Mark Gmeiner said he had received correspondence from Tom Hunolt replying to Doug Stock & Judy Hemingway just before the meeting. Judy & Doug will be copied on the communication. The committee will continue to look at the matter, including consulting further with the attorney if necessary.

ADJOURNMENT:

The public meeting adjourned at 11:23 AM.

As noted above, the committee then visited the Bridger site (3/63), verified the location of the corner stake(s) and inspected the drainage swale, and then approved the Phase II application 3-0.

Next IBADC meeting: Saturday, May 15, 2004.

Minutes submitted by Pam Knutson, IBADC Secretary/Treasurer.