IRISH BEACH ARCHITECTURAL DESIGN COMMITTEE

PO Box 245 Manchester, CA 95459

(707) 882-3183   ibadc@ibiclub.com    ibiclub.com

September 19, 2009

 

 

Open meeting beginning at 10:00am at the Rex Dunning Firehouse, 15401 Forest View Drive.

 

CALL TO ORDER

Chairperson Leon Drolet called the meeting to order at 10:05AM.  Committee members Leon Drolet, Gordon Moores and Walt Salmen were present. Nik Epanchin and John McGehee were absent.

 

Others present:  William Moores, Steve Whitaker and Bettye Winters.

 

APPROVE MINUTES/TREASURER’S REPORT:

Approve minutes of 1/17/09:  Gordon moved to approve the minutes.  Walt seconded and the motion passed 3-0.

Treasurer’s Report:  4/1/08-3/31/-09, 4/1/09-6/30/09:  Jean Selk reported that the ADC has year to date assets of -$693.57, with $200 in the checking account.  The ADC received a loan of $1000 from IBIC in February, which allows the ADC to continue to operate.  Gordon moved to approve the report as submitted.  Leon seconded and the motion passed 3-0  

 

NEW BUSINESS:

 

SEQUEST 4/16 (15551 Forest View Road): Application for a Minor Exterior Improvement permit for the installation of a propane tank and enclosure.  One comment was received from Harley (4/63) approving of the project.  Walt stated that he has no problem with the plan as long as the enclosure is actually built after the propane tank is installed, noting that that has not always happened in Irish Beach.  Walt moved to approve the application as submitted.  Gordon seconded and the motion passed 3-0.

 

Proposed change in IBADC fees:  The following fee changes were approved by the Irish Beach Improvement Club Board of Directors

 

As of _________, New Home Construction and Major Exterior Improvement permit fees and permit extension fees will be increased by $400.  Minor Exterior Improvement fees will be increased by $200.  If the permit holder is an IBIC member in good standing through the duration of a permit or permit extension, the additional fee will be reimbursed to the member at the successful termination of the permit or permit extension.

 

As of __________, all performance deposits for New Home Construction and Major Exterior Improvements permits will be returned when all specifications listed in the approved construction drawings and the terms of the permit has been met.

 

As of __________, the performance deposit for New Home Construction permits will be increased to $1000.

 

As of __________, the performance deposit for Major Exterior Improvement permits will be increased to $1000.

 

Leon explained that the IBIC Board of Directors approved the above fee changes at the July 25th public meeting, but leaves the effective date up to the ADC.  Leon explained that he sought IBIC approval based on his understanding that the ADC is a subcommittee of IBIC under the Irish Beach CC&Rs.  The IBIC Board of Directors discussed whether they can legally give financial support to the ADC and authorized Leon to seek legal counsel regarding the legal and financial relationship between IBIC and the ADC.  A lengthy discussion ensued about the IBIC/ADC relationship in which both Gordon and William Moores argued that the ADC is not a subcommittee of IBIC and that IBIC only has the authority to appoint ADC members.  No consensus was reached.  Gordon moved to post the proposed fee changes on the web site for a 30-day comment period and place the item on the November agenda for a vote.  Walt seconded the motion, which passed unanimously.

 

TILLER 1/014 (15150 Irish Beach Dr.):  5/5/09 Letter from William Moores stating that the fence is not built as approved and request to place the issue on the agenda of the next meeting for discussion.  This item was moved from Unfinished Business to New Business.  William Moores argued that the plans show a 20’ fence and that the portion beyond that should be removed.  Leon explained that the fence was built higher than was approved and that Tiller modified the height to conform to the plans, however, the length was not addressed at that time.  After some discussion and disagreement about the current length of the fence, the Committee decided to make a site visit at the end of the meeting.  Williams Moores also requested that the Committee write to realty companies in the area informing them that only one real estate sign is allowed per property.  Steve Whitaker asked that a letter be written regarding the garbage can that is always left out at the foot of Hillcrest Drive.  This led to an inconclusive discussion of CC&R enforcement.  Leon agreed that the subject merits more discussion.  Leon moved to adjourn to the Tiller property and to adjourn the meeting from there.  Walt seconded the motion, which passed unanimously.  Site visit:  The Committee members reviewed the approved Phase II plans and measured the existing fence.  The approved construction drawings do not describe the dimensions of the fence.  Both Gordon and William Moores argued that the fence should end 10’ from the point where it turns to the southwest.  Leon said that the minutes state that the new fence replaces the old wire fence, which is still there.  There was a discussion as to whether the drawings are to scale.  Gordon recommended using the scale and measurements on the drawing which indicate the fence runs 20’, then turns and should go anther 10’.  Walt noted that the stated purpose of the fence is to protect new plantings, and can be removed once they are established.  The Committee agreed to send a letter to Ms. Tiller explaining the neighbor’s complaint and the Committee’s findings at the site.  The item will be placed on the November agenda.  The meeting was adjourned at 11:55am.

 

 

COMMUNICATIONS:

 

ATKINSON 1/0 (14776 Navarro Way):  9/10/09  Notification of plans to replace the existing garbage enclosure with one in the same location that will accommodate the larger cans.  A permit is not needed.

 

ASHTON 1/006 (15260 Irish Beach Dr.):  9/10/09 Notification of plans to replace the roof with Certainteed Presidential shake composition shingles, Autumn Blend color.  A permit is not needed.

 

LEVENSON-PALMER 1/032 (14840 Navarro Way):  2/1/09 Notification of plans to replace the existing garbage enclosure with one in the same location that will accommodate the larger cans.  A permit is not needed.

 

MCCONNELL 1/034 (14820 Navarro Way):  5/10/09  Request for a pre-construction extension due to third party delays. 

 

CONNER 1/063 (44000 Noyo Way):  5/22/09  Permit extension request of one year and $150 check for Major Exterior Improvement permit 1005-1063.  The ADC returned the check and explained the extension fee schedule for projects already under construction. 

 

TAYLOR 1/066 (14871 Navarro Way):  1/22/09 Receipt of notification that MEI permit 0109-1066 was completed on 12/28/08. 

 

HELD 1/069 (14841 Navarro Way):  4/22/09  Notification of intention to paint their home.  Color samples were submitted and approved.

 

CRAFFFORD 1/074 (44020 Garcia Ct.)  5/14/09  Notification of plans to replace the garage siding and paint with no color change. 

 

FREIDERICHS 1/088 (14941 Navarro Way):  8/14/09   Notification of intention to replace the roof using Owens Corning, Woodcrest Collection in Sycamore color.  The roofing material and color is approved.

 

WM. MOORES 1/095 (44001 Noyo Way):  3/5/09 ADC letter to the Coastal Commission regarding an application by Wm. Moores to install a culvert.  The letter states that Mr. Moores has neither applied for nor obtained an Irish Beach permit for the project. 

 

WM. MOORES 1/102, 2/41, 5/5,7/14:  8/20/09  Request for receipts of construction application fees that he has paid for each of the listed properties. 

 

SCHEAFFER 2/21 (44641 Pomo Lake Dr.):  3/25/09  ADC letter stating that the trim color used is different from the color that was approved for the project and stated on the signed permit.  The Scheaffer’s subsequently submitted a color sample for approval, which the Committee rejected because it is near white. 

 

RODRIGUEZ 2/52 (14951 Mallo Pass Road):  3/23/09  Request for an extension for permit 0106-0252 due to third party delays.  The ADC responded on 4/3/09 stating that more details are needed in order to proceed with the request.

 

ROSS 3/08 (14680 Cypress Point Road):  1/26/09  Receipt of final construction drawings for MEP 1108-0308.  The drawings were reviewed, approved and signed by three Committee members.  3/14/09  Receipt of letter from Mike Suddith stating that the building foundation forms for permit 1108-0308 conform to the approved plans.  4/7/09 Statement from Mike Suddith that the garage height for permit 1108-0308 conforms to the approved plans.  The Performance Deposit was refunded on 4/20/09.

 

TAJBAKSH 3/13 (14600 Cypress Point Road):  3/30/09  Notification of completion of NHC permit 0107-0313 was completed on 3/30/09.

 

WONG 3/22 (14735 Cypress Point Rd.):  2/24/09 ADC letter requesting that they remove the partial abandoned boat on their lot.

 

WOLFE 3/39 (43600 Sea Cypress Dr.):  3/14/09  Notification that construction for permit 0308-0339 began on 3/14/09.  4/4/09  Notification that the location of the project for permit 0308-0339 has been verified by Mike Suddith.  7/3/09 Notification of minor changes to Major Exterior Improvement permit 0308-0339.

 

RUSH 3/51 (43751 Cypress Parkway):  2/9/09 Notification of intention of paint the exterior with a color change.  Color samples were provided and approved. 

 

LISTER 3/64 (43651 Sea Cypress Drive):  5/28/09 Notification of plans to replace the roof using Elk 40-year composition shingles in the color Ravenswood.  The material and color is approved.

 

ROYCE 3/70 (43700 Cypress Parkway):  4/23/09  Notification of intention to replace the roof with 50 year Elk shingles in Hunter Green color.  The material and color is approved.

 

SEQUEST 4/16 (15551 Forest View Road):  7/21/09 Notification of intention to paint their house a medium gray color.  The color is approved.

 

EPANCHIN 4/35 (15721 Forest View Road):  5/17/09  Request for a modification to the approved plans for Minor Exterior Improvement permit 0109-0435.  The owners intend to use cables instead of wood rails on the deck.  6/20/09  Notification that Minor Exterior Improvement permit 0109-0435 was completed on 6/20/09.

 

GLENN/BAILEY 4/54 (15320 Forest View Road):  4/8/09  Request for a one-year pre-construction extension for provisional permit 0408-0454 with a fee payment of $150.  The permit is now valid until 4/19/10.

 

HEITZ 4/56 (15370 Forest View Road):  3/25/09 ADC letter stating that the exterior lights must be brought into compliance in order to close permit 0907-0456.  The Heitz have made the correction and the permit is closed.

 

HARLEY 4/63 (15550 Forest View Road):  6/5/09 Notification of plans to pave the existing driveway. 

 

MCGEHEE 4/65 (15600 Forest View Rd):  Notification of intention to replace the roof using 40 year Elk Prestique with no color change.  He also intends to replace the skylights and the existing plastic gutters with copper.  No permit is needed.

 

LIMBERG 4/72 (15780 Forest View Court):  5/5/09  Request for a modification to the location of the fence.  The Committee members approved the change, which was redlined on the approved construction drawings.  7/11/09  Notification of completion of New Home Construction permit 0108-0472.

 

MOORE 7/09 (44520 O’Rorey’s Roost):  3/25/09  ADC letter stating that the electrical meter on the southeast corner of the lot must be covered and requesting information about what appears to be preparations for the installation of a generator.  Mr. Moore subsequently covered the electrical box and decided not to install a generator at this time.  4/16/09   Request for a permit extension due to third party delays.  An extension of three months was granted.  7/18/09 Notification of completion of Major Exterior Improvement permit 0107-0709 on 6/25/09.

 

GMEINER 7/23 (44370 O’Rorey’s Roost):  3/25/09 ADC letter stating that the propane tank and electrical meter must be enclosed in order to comply with NHC permit 0702-0723. 

 

TRATHEN 7/26 (44410 O’Rorey’s Roost) 3/30/09:  ADC letter stating that, in order to close permit 0705-0726, a color sample must be submitted for the white garage door and the “decorative element” that was to be installed on the east side of the garage must be completed. 

 

PHILLIPS 7/30 (44440 O’Rorey’s Roost):  7/13/09 Notification of intention to replace the roof using Certainteed Presidential 50-years shingles in black.  The roofing material and color is approved.

 

AMBRIFI 7/34 (44301 O’Rorey’s Roost):  3/26/09  ADC letter stating that, in order to complete his New Home Construction permit 0906-0734, he must enclose the propane tank, address the drainage issue on the east side of the house, redline the deck off the second bedroom and provide the Committee with a letter of completion.

 

UNFINISHED BUSINESS

 

RAPELJE 1/003 (15400 S. Hwy 1):  The Rapeljes submitted a height variance request letter for their New Home Construction application on 10/30/08.  (See minutes of 7/19/08)  The Committee responded in writing on 12/15/08 and stated that the hardships that necessitate the variance must be explained in more detail.  (See minutes of 11/15/08)

TILLER 1/014 (15150 Irish Beach Dr.):  4/8/09  Receipt of a proposal from Ms. Tiller’s architect to modify the fence in order to bring it into compliance with the approved plans.  After review, the ADC told Mr. Odegard that he could proceed with the modification.  5/5/09 Letter from William Moores stating that the fence is not built as approved and request to place the issue on the agenda of the next meeting for discussion.  (See New Business above.)

SACKMAN 7/14 (44280 O’Rorey’s Roost):    On 11/06/08 the Sackman’s submitted a revised request for a permit extension of New Home Construction permit 0706-0714 due to third party delays.  The ADC sent a written response on 12/1/08 approving third party delays of 28 days, which extends the permit to 7/10/08.  Construction was completed on 9/6/08.  The Committee sent a follow up letter on 4/7/09. 

OWNER/BUILDERS:  The IBADC has asked several owner/builders in Irish Beach to comment on how to handle owner/builders who intend to take much longer to complete exterior construction than presently handled by the CC&Rs and procedures.  (See minutes of 3/17/07 and 5/19/07.) 

CONSTRUCTION PERMIT EXTENSIONS:  Leon is working with the following property owners to resolve the status of their expired construction permits:  Murray 0905-0410, Bean 0505-0420 and Gmeiner 0702-0723. 

 

ADJOURNMENT/NEXT MEETING

 

The meeting was adjourned at 11:55am at the Tiller property. 

 

The next meeting is scheduled for November 21, 2009

Meetings are scheduled for the third Saturday of every odd month.  Meetings are subject to cancellation due to lack of New Business.

 

 

Minutes submitted by Jean Selk