41st ANNUAL MEMBERSHIP MEETING
Draft Minutes
I CALL
TO ORDER
Vice President Paula Gann called the
meeting to order at approximately
150 memberships are eligible to
vote. 74 memberships are registered
either in person or by proxy and a quorum is present.
II PUBLIC
COMMENTS
Director Rush announced with much
regret, the passing of several members of the community during in the past year: Mackie Pease, Walter Crafford
and Bob Winters.
Director Drolet moved to approve the
minutes of the
IV REPORTS
Maintenance: Director Cady reported that a new aluminum
beach gate was installed to replace the rusting steel gate. Maintenance work on the Highway 1 fence
continues, although it is costly to replace the redwood post and rails and for
that reason, the Board is interested in finding possible alternative materials
that could be used. In the upcoming
year, a portion of the beach road will be resurfaced and there are plans to
rebuild the gazebo in
Membership: Director Rush reported that IBIC currently
has 184 members, of which 150 are in good standing. 159 members are homeowners and 25 are bare
lot owners. There are three recent new
memberships: Ramona Vipperman
and Bruce Cohen, Brandon Simpson and Rod and Melissa Scheaffer.
Architectural
Design Committee: Director Drolet
reported that the Committee heard 4 New Home Construction applications, 4 Major
Exterior Project applications and 2 Minor Exterior Project applications in the
past year. Several new policies have
been put in place with the goal of ensuring fairness. In response to the Committee’s letter of
concern regarding the fire hazard at the abandoned house at 14800 S. Hwy 1, CalFire has inspected the property and is taking action to
correct the problems. The State building
code has been revised to reduce fire risk and wood siding is no longer
permitted in this area, which may mean that the CC&Rs need to be
revisited. The number of construction
applications is down which means less revenue, although there will still be
ongoing expenses. Kathy Poling stated
that revising the CC&Rs is no small matter and that the Committee has the
authority, as stated in the CC&Rs, to propose and amend rules and
regulations for any matter within its jurisdiction. (CC&R 4.5)
Road
Improvement Committee: Director Gann
submitted a written report. The Board of
Directors recommends that individuals write letters to our
Trail
Development: Director Gann submitted
a written report. The goal of the
project is to develop a hiking trail from the sea to the ridge on IBIC
easements. Volunteers are needed to
obtain the permits and to plan and build the trail, which will be a great asset
for the Community.
Water
Board: Kathy Poling explained that
the Irish Beach Water District (IBWD) is a California Water District and must
comply with the associated rules. The
mission of IBWD is to provide clean drinking water to
NEST: Vera-Lee Kaiser explained that NEST stands for Neighborhood Emergency Services Team and the mission of the organization is to provide assistance in the case of a major disaster or emergency such as an earthquake. NEST members can only enter onto the property of other members to perform search and rescue and for that reason, everyone is strongly encouraged to join. Information can be found on the IBIC web site.
Survey
results: Director Gann reported that
she received many responses to the survey that was mailed out with the dues
notice. The three most popular ideas are
a Yahoo internet group where anyone can post items of interest to the community
or ask questions,
development of the sea to ridge trail and a lights out party for
times when the power goes out.
Treasurer’s
Report 2007-08 Fiscal Year: Director
Moores presented the report. IBIC stayed
within its budget and as of
IV
Budget for 2008-09 Fiscal Year: Director Gann presented the proposed
budget. Director Drolet moved to approve
the budget. Kathy Poling seconded and
the motion passed with none opposed and no abstentions.
Election of Board of Directors:
There are four seats up for election for a two-year term. Brian Carter, Susan Rush and Sandra Moores
are not seeking re-election. Director
Cady nominated Gerald Trujillo and Ed Tonningsen
seconded. George Munson nominated Leon
Drolet and Sharon Robards seconded. Jim Vickery nominated Ginger Rodgers and Lu
Vickery seconded. Lu Vickery nominated
Pam Harley and Jim Vickery seconded.
Director Gann asked for any opposition or abstentions to the slate. There were none and the slate stands elected.
VI ADJOURNMENT
The
meeting was adjourned at