IRISH BEACH IMPROVEMENT CLUB

BOARD OF DIRECTORS MEETING MINUTES

Saturday, January 27, 2007 – 10:00 A.M.

Irish Beach Fire Station

DRAFT

I CALL TO ORDER/ROLL CALL

President RJ Dial called the meeting to order at 10:05AM.

Directors present: President RJ Dial, Directors Gene Cady, Brian Carter, Leon Drolet, Sandra Moores, Kathy Poling and Susan Rush.

Others present: Bob Butera, Nancy Epanchin, Nik Epanchin, Vera-Lee Kaiser, Robert Kraft, John McGehee, Patrick Robards, Lu Vickery, Steve Whitaker and Su Whitaker.

II APPROVAL OF MINUTES

Minutes of 10/28/06: Director Dial moved to approve the minutes as submitted. Director Poling seconded and the motion passed 6-0. Director Rush abstained.

III REPORTS

Treasurer’s Report: As of January 24, 2007 the IBIC Operating Fund received revenue of $33,239.14 for the fiscal year to date and realized expenses of $26,653.52 leaving a balance of $16,976.05. The Capital Improvement Fund has a total income of $18,539.05, expenses of $39,201.64 and a remaining balance of $49,553.74.

Enterprise Fund: The Enterprise Fund expended a total of $7959 for resale items including clothing, mugs and wine glasses. To date, $2500 in sales has been realized. Director Rush suggested posting a flyer in the kiosks.

Fence Fund: The Fence Fund has received $4200 in donations from community members and an insurance payment of $1925 for damage to the fence that resulted from a car accident. The total cost of fence repairs this fiscal year is $14,435.00. Fence repairs are an ongoing expense and an opportunity to donate to the fence fund will be included in the upcoming annual dues notice.

Maintenance: Downed Trees: Director Carter reported that four trees are down as a result of the strong winds in December: one in Gazebo Park and three in the damn area including a large Grand Fir in the southwest corner of Pomo Lake Park. In addition, the remaining portion of a Monterey pine that split several years ago is weakened and should be removed. Director Carter stated that the cost of removing the trees could be reduced if IBIC provides a place to burn the brush. If any of the trees have lumber value a trade for removal could also reduce the cost. Nik and Nancy Epanchin recommended that the large grand fir that is down should be limbed and left in place for its aesthetic and habitat value. After discussion, it was agreed that bids will be sought for each of the trees in question. Bids are to include the cost of the complete removal of each tree versus the cost if IBIC provides a burn area. Bids for the grand fir will also include removing the limbs and leaving in place. Beach Gate: Director Cady reported that he fixed the beach gate several days ago and it is now working properly. Robert Kraft reported that a bus/camper was parked in the beach parking lot for several days. It was determined that the vehicle was able to get to the parking lot without a gate pass because of the needed repair. Overnight camping is not allowed in either the parking lot or on the beach and is most appropriately handled by the Sheriff’s department. Beach Road: Director Dial reported that he walked the beach road and thinks that the areas that were repaired with petromat by RCX Construction last summer will last a very long time but that other areas are starting to fail. He recommends that IBIC plan to repair the portion of the down road starting from where the up and down roads meet to the S curve by the Kraft house. Landscaping Contract: Director Carter reported that no further mowing would be done until May. $10,010.00 of the $16,400 budgeted for the contract has been spent this fiscal year. Mike Suddith of the Redwood Coast Fire Department requests that the bushes along the beach road be trimmed. The text of the next landscaping contract will be revised to include trimming brush and cleaning the ditches on the beach road, trash removal from the beach parking lot and litter pick up along Highway One. The revised contract will be finalized at the April Board meeting.

Technology: Director Drolet reported that wireless internet is now available in Irish Beach and he will have more information at the April meeting. For anyone interested, he suggests downloading Google’s “Web Accelerator” to increase browsing speed for satellite and dial up users.

Architectural Committee: Director Drolet reported that the Committee approved three Phase II and one Phase I construction permits at the January 20^th meeting. The Committee also decided to revert back to measuring building separation from foundation to foundation instead of eave to eave, assuming that eaves are less than three feet. The eave to eave separation is difficult to confirm on architectural drawings and it penalizes owners of small or difficult lots by reducing the buildable area. The Committee has also sought to make a change to the permit process. Opinions have been collected from the community but no action has yet been taken. The Committee is addressing the issue of unshielded outside lighting and has also begun the process of closing completed construction permits from as far back as 2003. A five member Mediation Committee has been formed for the purpose of reviewing the current mediation process, which is required by the CC&Rs, and recommending improvements. Director Poling explained that, unlike arbitration, mediation does not involve a judge or decision, but rather is an agreement between two parties enforceable by a court. She suggested that it is better to have a designated mediator who is not part of the ADC and she offered to put together a mediation fact sheet for the Committee. The Mediation Committee members are Marsha Bucke, Pam Harley, Jon Heinzer, John McGehee and Ed Tonningsen. It is projected that The Mediation Committee will make a preliminary report to the ADC at its May meeting identifying areas that need to be addressed. John McGehee has submitted an application to fill the vacant ADC seat and the Committee recommends his appointment. Director Drolet moved to appoint John McGehee to the Architectural Design Committee. Director Rush seconded and the motion passed unanimously. The ADC now has five members: Chairperson Leon Drolet, Nik Epanchin, John McGehee, Gordon Moores and Walt Rush. All ADC terms are for one year and members are appointed or reappointed by the IBIC Board at its July meeting.

Membership: Jean Selk reported that IBIC currently has 213 memberships. New members are Ward and Tonja Carlisle, Peter Edgelow and Dan Glenn.

IV COMMUNICATIONS

Director Dial reported that he received a letter from William Moores requesting that IBIC remove an unspecified number of trees in Pomo Lake Park in order to increase views from some of his properties. Director Dial met with Wm. Moores and looked at the trees and views in question. A discussion ensued about tree policy and no action was taken.

V UNFINISHED BUSINESS

Gazebo Park port-a-potty screening: Director Dial presented pictures of a proposed screen. After discussion the Board decided to get information about the cost of a larger, handicapped accessible port-a-potty before finalizing a screen.

IBIC domain name ownership: Eric Kempter has agreed to transfer the IBIC domain name ownership to IBIC. Director Drolet will remain the administrator of the web site.

Volunteer recruitment for Maintenance, Membership and Social Committees: An announcement will be made at the annual meeting in May encouraging members to join a committee and sign-up sheets will be available.

VI NEW BUSINESS

Budget and Membership Dues for 2007: A draft budget showing a deficit of over $6,000 was presented. The budget is conservatively based on 196 IBIC memberships with 47 of them paying the voluntary renter’s surcharge of $75. After discussion and review of the planned expenditures, it was felt necessary to increase the dues to cover much of the difference. Director Drolet moved to increase the membership dues to $200 with the additional renter’s surcharge remaining at $75, bringing the deficit to $1,100. Director Cady seconded and the motion passed 6-1.

Planning for Annual Meeting: Proxies: Director Poling suggested that a statement be added to the proxy form stating that if a proxy is not designated, the President of the IBIC Board of Directors, RJ Dial, will vote the proxy. Notice to Members: The mailing for the Annual meeting will include the meeting notice, proxy form, agenda, proposed bylaw amendment (see minutes of 10/28/06) and announcement of open seats on the Board of Directors. The proposed bylaw amendment can be amended by the membership at the annual meeting, if required. Open Board seats: The two-year terms of RJ Dial, Gene Cady and Kathy Poling will end in May. Directors Dial and Cady announced they would seek an additional term while Director Poling will not. Refreshments: Light refreshments will be ordered from Harvest Market. Volunteers: Volunteers are needed to help with member sign-in, vote counting and setting up the food table. Director Poling volunteered to help with sign-in.

Bank account at Redwood Credit Union in Point Arena: Director Poling moved to adopt the bank’s standard resolution to establish a bank account at Redwood Credit Union with the Treasurer and one other Board member as signers on the accounts. Director Rush seconded and the motion passed 7-0.

VII ANY OTHER BUSINESS TO COME BEFORE THE MEETING

VIII ADJOURNMENT/ NEXT MEETING DATE

Director Dial adjourned the meeting at 12:45PM.

The next meeting is scheduled for April 28, 2007 beginning at 10:00AM.