IRISH BEACH IMPROVEMENT CLUB

PO Box 237 Manchester, CA 95459

(707) 882-3183 ibiclub.com

1. CALL TO ORDER

President Lawrence Moglia called the meeting to order at 10:00am.

Board members present: President Lawrence Moglia, Vice President RJ Dial, Secretary Susan Rush, Treasurer Sandra Moores, Maintenance Director Gene Cady, Directors James Ballou and Kathy Poling.

Also present: Jim Albert, Margaret Ballou, Chuck Conner, Ginny Heitz, Gordon Moores, Steve Whitaker, and Tom Swegle

2. APPROVAL OF MINUTES OF SEPTEMBER 3, 2005

Director Moglia moved to accept the minutes. Director Moores seconded and the motion passed unanimously.

Steve Whitaker submitted a letter from Mark Rapelje with suggestions for corrections to the minutes. Director Poling moved to accept the letter and place it behind the minutes. Director Moglia seconded and the motion passed unanimously.

3. REPORTS

Membership: Director Rush reported there are currently 219 members, of which 70 are bare lots.

Maintenance: Director Cady reported that the pond pump is turned off because it is not needed in the winter. There was a landslide at the bottom of the beach road. He cleared enough debris to allow passage and has arranged for the rest to be removed when the weather allows. He is fixing the kiosk by the beach road. Jean Selk reported that she had received a call from Mr. Kraft, whose house is on the beach road, that he had found a bag of trash in the creek. He is not asking IBIC to take any action. Director Cady reported that he continues to find household trash in the beach garbage cans.

Technology: There is no report.

Enterprise Fund: Director Moores reported that a clothing order has been made from Perkowski Screenprint and Embroidery in Ukiah and submitted the invoice. Mugs and wine glasses will be ordered next.

Treasurer’s: Director Moores reported that IBIC has a total income for the 2005 fiscal year to date of $48,956.84 and expenses to date of $28,551.51. Total funds are $88,086.17 of which $75,364.72 are designated for the Capital Improvement Fund and $12,721.45 for the Operating Budget Fund. It was agreed that the balance of the Treasurer’s report will be discussed under “Unfinished Business: Highway One Fence Repairs”.

4. UNFINISHED BUSINESS

By-law Review Committee: The Committee members are Gene Cady, Ginny Heitz and Kathy Poling. Director Poling explained that they were directed to propose additional changes to re-state the by-laws based on the amendments that were voted on at the May 2005 Annual Meeting. Many of the changes are technical and needed to deal with ambiguities. When finalized and accepted, the proposals will be presented to the membership for discussion and vote. The Board reviewed the proposals as submitted and identified portions that need further discussion. Director Moglia moved to delete the last clause of Article III, Section I Paragraph B which restricts Directors from serving more than 2 consecutive terms. Director Rush seconded and the motion passed 5-2. The Board agreed that Section V, which addresses dues, needs further consideration in a separate meeting before a proposal can be made. Director Dial moved to accept the proposed changes to the bylaws as drafted on 1/28/06 except Section V which will be reviewed at a later time. Director Rush seconded and the motion passed unanimously. (The date for further review was set later in the meeting for March 25, 2006).

Up/Down Road Bid: The bid package for road repair was sent to 5 area companies. A bid was received from Tom Swegle, general engineering contractor and owner of RCX, Inc. Mr. Swegle was present and explained scope of the proposed work on both the up and down roads. The worst area on the road is at the bottom where the sub grade has deteriorated. An area 37ft x 5ft will be dug out and a thicker layer of asphalt applied to create a base. Mr. Swegle has marked other places on the roads that will be stabilized and covered with a chip seal. A slurry seal will be used on the steeper part. The area by the guard rail has loose material and shows signs of movement and a long term fix requires a geo technical engineer and considerable expense. Mr. Swegle proposes re-sealing the area and monitoring the movement. The total bid price is $22,430.00. If the contract is accepted, the work will be done in mid-May to avoid weather delays and work will be done on one road at a time so the beach will remain accessible. Director Moglia moved to accept the bid subject to final review by Director Poling. Director Cady seconded and the motion passed 7-0.

Maintenance Contract: Director Cady reported that Francisco Gonzalez wants to amend the signed bid form to incorporate mowing the grass at 5 inches instead of 3 times a year and to increase the bid by $2000. Director Dial moved to accept the bid as received and amended to keep the grass height within 5 inches and increase the bid to $16,400. Director Cady seconded and the motion passed unanimously. The amended bid will be attached to a standard contract that explicitly describes the scope of the work to be performed. Director Dial explained that this contract does not include cleaning the bar ditches on the beach road because it will be done this year by RCX when they do the road work. It can be added to the contract next year.

Highway One Fence Repairs: Director Cady reported that Ed Velasquez will make the needed repairs on the Highway 1 fence but that it will be more costly than in the past. Director Rush requested that Director Cady get a bid. A discussion of the status of the fence fund was continued from the Treasurer’s report. Director Poling moved to table the discussion until a bid is obtained. Director Moores seconded and the motion passed unanimously.

Play Ground Equipment: Director Poling moved to table the issue. Director Cady seconded and the motion passed unanimously.

5. NEW BUSINESS

IBADC Update: Chuck Conner, ADC Chair, presented the report. The current ADC members are Chuck Conner, Nik Epanchin, Gordon Moores and Walt Rush. Jim Albert resigned in December after one year of service that was very much appreciated. Meetings are held on the 3^rd Saturday of every odd month and agendas and minutes are posted on the ADC page of the IBIC web site. The Committee has been working on revising procedures with the purpose of bringing clarity and consistency to the construction application process and to encourage compliance. The proposed revisions are posted on the ADC page of the IBIC web site for public review and comment. The most significant changes include an increase in application fees, an increase in construction time for New Home and Major Modification permits and the requirement of a refundable Performance Deposit to help ensure compliance. To further encourage compliance, the applicant’s architect or professional architectural designer will be required to sign a statement that they have visited the site and are familiar the CC&Rs. The increase in fees is intended to cover increased administrative costs and build a reserve for legal expenses. A time limit will be put on application hearings to help reduce the length of the meetings. Chuck also reported that in the past year the Committee has sought to define the term “professional architectural designer” (PAD) as it is used in CC&R Section 4.3(c). After consulting 2 attorneys, a PAD is defined as someone who derives income from designing homes and has a portfolio which includes 5 homes brought to completion. The Committee must unanimously agree on the designer’s qualifications based on the portfolio. Licensed architects are automatically allowed to design homes in Irish Beach. Director Poling clarified that the ADC does not need IBIC approval for the revisions.

Delinquent Bills: Director Moglia explained that the Board paid to have a dead tree removed from the property line of Gazebo Park and Trathen (Unit 7 Lots 26 & 27) after the Trathens reported that it posed a hazard to their house. The Trathens were billed for one half the costs ($700), per an oral agreement, but have indicated they will not pay the bill. Director Rush moved to take the Trathens to Small Claims Court. Director Poling amended the motion to state that the Secretary be authorized to appear in person representing IBIC. Director Cady seconded the amendment, which passed 7-0. Director Moglia seconded the amended motion which passed 7-0.

Proposed appointment to ADC (replacing Jim Albert): Director Poling moved to form an ad hoc committee, consisting of ADC Chair Chuck Conner and 2 other people, to seek out candidates. Director Moores seconded and the motion passed 6-0. (Director Rush was not present.) The additional ad hoc committee members are Steve Whitaker and Director Dial.

Planning for Annual Meeting: The annual meeting is scheduled for May 6, 2006 beginning at 1:00pm. Jean will reserve the Greenwood Community Center in Elk. Four Board seats are up for election. These seats are currently held by Directors Ballou, Moglia, Moores and Rush. Director Moglia announced his intention not to seek another term.

6. ROUND TABLE/OTHER BUSINESS: No other business was discussed.

7. MEMBERSHIP INPUT: Membership input was made throughout the meeting.

8. ADJOURNMENT/NEXT MEETING DATE

Next Meetings: The next Board meeting is scheduled for March 25, 2006 for the purpose of discussing and finalizing the remaining bylaw issue(s) for presentation to the membership.

Quarterly meetings will be regularly scheduled for the 4^th Saturday of the first month of the quarter or, April, July, October and January. The next quarterly meeting will be on April 22, 2006.

Annual Meeting: The annual meeting will take place on May 6, 2006 at the Greenwood Community Center in Elk beginning at 1:00pm.

Adjournment: Director Moglia moved to adjourn the meeting at 1:45pm. Director Poling seconded and the motion passed unanimously.

EXECUTIVE SESSION: No executive session was held.

Minutes submitted by Jean Selk