MINUTES

IRISH BEACH IMPROVEMENT CLUB

BOARD OF DIRECTORS MEETING

Saturday, March 25, 2006 – 10:00 A.M.

Irish Beach Fire Station

 

I           CALL TO ORDER/ROLL CALL

            The meeting was called to order at 10:12AM by Secretary Susan Rush. 

Directors Present:  Secretary Susan Rush, Treasurer Sandra Moores, Director Kathy Poling and Vice President RJ Dial was present by speaker phone. 

Absent:  President Lawrence Moglia, Directors Gene Cady and James Ballou

Also Present:  Brian Carter, Leon Drolet, Vera-Lee Kaiser, Walt Rush, Steve and Suzanne Whitaker

 

II            APPROVAL OF MINUTES

Director Poling moved to accept the minutes of January 28, 2006.  Director Rush seconded the motion which passed unanimously.

 

III            COMMUNICATIONS

1.      Emails were received from Mark Rapelje dated February 20, February 23 and February 28, 2006 regarding the planned maintenance on the beach road.  The item was deferred to “Unfinished Business: RCX Contract”.  Steve Whitaker submitted an additional email from Mr. Rapelje that he received that morning.  The email will be placed on the April 22 agenda. 

2.      Email from Berton Garey dated 3/13/06.  This item is deferred to “New Business: IBIC Dues-Renter’s Surcharge”.

3.      IBADC letter dated 3/20/06 requesting an IBIC resolution naming signors on the ADC checking account for the purpose of opening an account at Inwood Credit Union in Point Arena.  Director Poling moved that the ADC shall have a minimum of 2 signors on checks over $500 and that the ADC administrator and 2 members be designated as signors by the ADC.  Director Moores seconded and the motion passed unanimously. 

4.      Email from Skarlatos received 3/23/06.  This item is deferred to “New Business”.

                       

IV            UNFINISHED BUSINESS

RCX Contract for beach road repair-finalize and sign: 

Director Poling has reviewed the contract and made her recommendations for amendments available to the Board by email.  Director Poling will review additional email comments made by Director Dial and talk to Tom Swengle of RCX.    A question arose about restrictions on the time work can be done due to the possible presence of the Point Arena Mountain Beaver and/or the Red Tree Vole.  Director Rush will contact Fish & Game and request a letter outlining any requirements. Director Dial has reviewed the documents related to Mr. Rapelje’s issues of beach road location and long term stability, including a detailed assessment done by Dean Wolfe in 2003.  The Board agreed that the RCX contract can be finalized and Mr. Rapelje’s issues addressed separately.  Director Dial moved to accept the RCX contract to repair the beach road as amended by Director Poling conditioned upon Fish & Game approval.  Director Rush seconded and the motion passed unanimously.   The Rapelje issues will be placed on the April 22 agenda.

 

Bylaw Revision-Article V: Dues

After considerable discussion, Director Poling moved that Section V: Dues will state, “Dues and Initiation Fees shall be set annually by the Board of Directors at its January Board meeting.  Dues and Initiation Fees shall be announced to the membership no later than February 1 for the fiscal year beginning April 1.”  Director Moores seconded and the motion passed unanimously.

Annual Meeting:  Director Rush moved that Director Poling present the proposed bylaw amendments to the membership at the annual meeting on May 6.  Director Moores seconded and the motion passed 3-0, with Director Poling abstaining.  Four seats on the Board of Directors will be up for election at the annual meeting.  Directors Moglia and Ballou have stated that they will not seek another term.  Director Dial moved to propose the slate of Leon Drolet, Sandra Moores and Susan Rush for the open Board seats, with one seat non-proposed.  Director Poling seconded and the motion passed unanimously

 

V         NEW BUSINESS

IBIC Dues: Renter’s Surcharge

A letter was received from Berton Garey protesting the $75 renter’s surcharge.  Director Poling explained that the surcharge was initiated as a way to find additional revenue at a time when expenses were rising and members were resisting a dues increase and that it was intended to be voluntary.  It was reasoned at the time that the primary beneficiaries of the common facilities, particularly the beach road, are those with vacation rentals and sellers.  Jean Selk will write a letter to Mr. Garey explaining that the surcharge is voluntary and that if he does not think his vacation rental business benefits from the landscaping and maintenance that IBIC pays for, he should not pay it. 

Request for membership:  A letter was received from Scarlatos, a resident of the Bridgeport area, requesting the ability to purchase an IBIC membership in order to have vehicle access to the beach.  The IBIC bylaws restrict membership to an area within the Irish Beach Water District boundaries and the Board members agreed not to change the policy. 

 

VI            ROUND TABLE/OTHER BUSINESS

            . 

VII            MEMBERSHIP INPUT

 

VIII            ADJOURNMENT/ NEXT MEETING DATE

      Director Rush moved to adjourn the meeting at 11:58AM.  Director Poling seconded and the motion passed unanimously.

 

      Next Meetings:

      Quarterly Meeting:  April 22, 2006 at the Irish Beach Firehouse, 10:00AM

      Annual Meeting of the Membership:  May 6, 2006 at the Greenwood Community Center in Elk, 1:00PM.