IRISH
BOARD OF DIRECTORS MEETING MINUTES
Saturday, March 27, 2010 – 10:00 A.M.
Rex Dunning Fire Station
Special, open meeting beginning at 10:00am at the Rex Dunning Firehouse, 15401 Forest View Road. The purpose of this meeting is to approve a budget and plan for the Annual Membership meeting.
I CALL TO ORDER/ROLL CALL
President Leon Drolet called the meeting to order at 10:00AM. The purpose of the meeting is to approve a budget for the fiscal year beginning April 1st, which first requires approval of a Pomo Lake maintenance proposal.
Directors present: President Leon Drolet, Treasurer Paula Gann, Secretary Pam Harley, Maintenance Directors Gene Cady and Jerry Trujillo. Directors RJ Dial and Ginger Rodgers were absent.
Others present: Don Harley, Dorothy Landsberg, Patrick Robards, Nancy Sequest, Richard Sequest, John Steiner, Lu Vickery and Bettye Winters.
II NEW BUSINESS
Pomo Lake Maintenance Plan proposals: Director Drolet provided background information. An ad hoc committee was formed about one year ago with the purpose of forming a plan to maintain Pomo Lake in its current state. Prior to the formation of the Committee, IBIC took action to control the increasing number of cattails with the use of pesticides approved by the County Department of Agriculture. After receiving a complaint from a community member, the Mendocino County Department of Building and Planning told IBIC that Pomo Lake is classified as an Environmentally Sensitive Habitat Area (ESHA) and that permits from an array of state and federal agencies are required before any work can be done. The board sought proposals from area professionals to assess the lake’s present condition and form options for short and long-term maintenance plans, including help with getting the required permits. Director Drolet moved to accept the proposal from William Maslach and Tina Fabula of Fort Bragg at a cost of $5950.00. Other proposals ranged from $16,000 to $60,000. Director Gann seconded the motion. In the discussion that followed, Patrick Robards explained that Pomo Lake, which is man made, is gradually filling with sediment and will loose its scenic and recreational value if it is not maintained. Mr. Maslach will make a presentation to the membership at the Annual Meeting on May 1st and will begin assessment of the lake in the near future. When the study is completed later this year, the board will have a set of options and their costs to use as a basis for deciding on a maintenance plan. The motion to accept the bid from Maslach/Fabula was approved by a vote of 4-1, with Director Cady opposed.
2010-2011 Budget: Director Gann presented the budget proposal. The Architectural Design Committee (ADC) budget has been included in the report because it is a subcommittee of IBIC. The Fence Fund monies will be moved off the P&L report and onto the balance sheet as a liability so that the funds can be easily tracked and will be recognized as income and expense when spent for repairs. The Operating and Capital Fund budgets are mostly based on last year’s financials. Income is based on an estimate of 180 members, with 25 paying the $275 rental membership rate. The Operating Fund budget estimates income of $30,650 and expenses of $32,336 for the 2010-11 fiscal year for a loss of almost $1700. The Capital Fund budgeted income is $10,575 and expenses are $10,812. $6,000 has been allocated in the Capital Fund budget for the Pomo Lake maintenance plan and $2600 for picnic tables, benches or BBQs for the parks. After discussion, it was agreed that the projected income for the ADC will be adjusted and a line added for New Home Construction. Director Gann moved to accept the budget with the changes to the Fence Fund reporting and ADC budget as discussed. Director Harley seconded the motion, which passed 5-0.
Annual Meeting Planning: Approval of agenda: The presentation by William Maslach will be moved to the top of the agenda. A report about the elephant seal pup that was recently rescued from Manchester Beach will be added. Board of Directors seats up for election: Directors Drolet, Harley and Trujillo will all seek another term and Director Rodgers has indicated that she does not intend to run for another term. Richard Sequest stated his intention to run for the open seat and introduced himself to the Board and community members.
III ADJOURNMENT/
NEXT MEETING DATE
Director Cady moved to adjourn the meeting at 10:40am. The motion was seconded by Director Harley and passed unanimously.
The next meeting is scheduled for April 24th, 2010
Respectfully submitted by Jean Selk