BOARD OF DIRECTORS MEETING MINUTES
Saturday, April 24, 2010 – 10:00 A.M.
Rex Dunning Fire Station
Open meeting beginning at 10:00AM at the Rex Dunning Firehouse, 15401 Forest View Road.
I CALL TO ORDER/ROLL CALL
President Leon Drolet called the meeting to order at 10:00AM.
Directors present: President Leon Drolet, Treasurer Paula Gann, Secretary Pam Harley, Maintenance Directors Gene Cady and Jerry Trujillo. Directors RJ Dial and Ginger Rodgers were absent.
Others present: Susan Rush, Nancy Sequest, Richard Sequest, Lu Vickery, Su Whitaker, Steve Whitaker and Bettye Winters.
II APPROVAL OF MINUTES OF 10/24/09
Director Harley moved to approve the minutes. Director Gann seconded and the motion passed 5-0.
III PUBLIC
INPUT for items not on the agenda. The
public will be given an opportunity to address concerns about agenda items as
they occur in the agenda.
IV REPORTS
Treasurer’s Report: Director
Gann submitted the fourth quarter/end of year financial report. IBIC’s Operating Fund did better than
budgeted and revenues exceeded expenses by $1751. The Capital Fund expenses were more than
$7000 less than budgeted, in part because Director Cady fixed many of the
picnic tables and benches himself, saving the money budgeted for the purchase
of new ones. There were no questions and
Director Drolet moved to accept the report.
Director Harley seconded and the motion passed 5-0.
Maintenance: Director Cady reported that he is getting more 2x6 boards for picnic tables as well as old redwood from John Steiner’s deck replacement project. Director Cady asks that anyone replacing a deck consider donating the old wood to IBIC. Gene Titus is making fence posts and storing them in Pomo Lake Park. Director Cady will fix the bench on the down road that has been vandalized. William Maslach will make a presentation at the annual meeting about the Pomo Lake study and future maintenance plan.
Technology: No report.
Architectural Design Committee: The ADC will make its report under New Business.
Membership: IBIC has 186 members of which 155 have paid their membership dues for the new fiscal year.
IB Road Improvement Ad Hoc Committee: Director Drolet reported that after conversations with County personnel, he is hopeful that Cypress Parkway will be paved this year. The County has been working on drainage within Irish Beach.
V COMMUNICATIONS
11/24/09 Phone call from Joel Green of Elk regarding the “IBIC Members Only” signs posted at the top of the beach roads: Mr. Green believes that the original development plan for Irish Beach indicates that the current beach road is a public access area. Director Drolet said he does not find any supporting evidence for the claim and that the coastal plan calls for access on the south side of Irish Gulch.
1/14/10 Email from the Irish Beach Rental Agency, forwarding a complaint from a renter about a vicious dog on the beach: Director Drolet spoke with dog owner and believes that the dog is now being kept under appropriate control.
VI UNFINISHED BUSINESS
Attorney’s recommendations of 10/22/09: Director Drolet explained that there has been lack of clarity about the legal relationship between IBIC and the Architectural Design Committee (ADC) that led IBIC to seek a legal opinion. The Board reviewed the attorney’s draft findings and suggestions at the October 24, 2009 meeting and agreed that IBIC clearly has oversight responsibility over the ADC and that the Board must exercise its that obligation. After discussion, the Board agreed that no special action is needed at this time to establish that responsibility. The attorney made several recommendations including updating document storage and Secretary of State filings, both which have been done. He also recommended an operational review of the ADC.
Fire Danger Information: Production of an informational sheet about fire safety to send to Irish Beach property owners, especially those who own vacation rentals. A flyer will be created and sent to every homeowner in Irish Beach. It was suggested that information about CC&R compliance be included in the mailing.
VII NEW BUSINESS
Architectural Design Committee: Director Drolet reported that the ADC has been in the process of reviewing its policies and trying to solve the problem of construction projects that are not completed within the time allowed in the permit and past due permit extension fees. The ADC is considering a proposal to raise the refundable Performance Deposit (PD) to $10,000 in order to encourage permit compliance. This was followed by a lengthy discussion during which several people stated that the increase is too high. Director Gann clarified that any fee increases must be approved by the Board. No action was taken and the situation will be explained at the Annual Meeting. Director Drolet reported that a letter has been sent to local realtors with information about the CC&R restrictions on signs. The ADC has received complaints about CC&R violations on several properties and is proposing sending letters to the property owners. The complaints include outside boat, car and trailer storage and an occupied RV next to a house.
Annual meeting planning: Nominations for the Board of Director seats will be taken from the floor. Food will be picked up at Harvest Market on Saturday morning.
VIII ADJOURNMENT/ NEXT MEETING
DATE
Director Gann moved to adjourn the meeting at 12:00pm. Director Drolet seconded and the motion passed unanimously.
The annual Membership Meeting will take place on May1, 2010 at the Greenwood Community Center in Elk beginning at 1:00pm.
The next Board of Directors meeting, for the election of officers, will immediately follow the adjournment of the annual Membership Meeting on May 1.
The next quarterly meeting is scheduled for July 23, 2010.
Minutes respectfully submitted by Jean Selk