BOARD OF DIRECTORS
MEETING
Open meeting beginning at
I CALL
TO ORDER/
Vice President Paula Gann called the
meeting to order at approximately
Directors
present: Vice President Paula Gann,
Maintenance Directors Gene Cady and Brian Carter and Technology Director Leon
Drolet. Directors RJ Dial, Sandra Moores
and Susan Rush were absent.
Others
present: Betsy Munson, George
Munson, Fred Seaman, Lu Vickery, Steve Whitaker, Su Whitaker, Bettye Winters and Bob Winters.
II APPROVAL OF MINUTES
Minutes
of
Treasurer’s Report-4/1/07-3/31/08: Director Gann presented the report, which is
combined with the proposed budget for 2008-09.
The new budget is in a quarterly format to correspond to Board
meetings. Both the operating fund and
capital improvement fund are in the black for the year. The unspent budgeted money for capital
improvements will be spent in the new fiscal year for beach road maintenance,
the new beach gate and rebuilding the gazebo.
The goal of the budget is to break even.
In response to a question about the Fence Fund, Director Gann explained
that the amount in the fund is equal to the money received in donations last
year. $1785 has been spent so far this
year and the balance of $5585 will probably also be spent this year. After a discussion of possible alternatives
to redwood, such as composite materials, Director Cady agreed to research the
subject and report to the Board at the July meeting. Anyone with ideas is encouraged to contact a
Board member or the administrator.
Maintenance: Director Cady
reported that the new beach gate is installed and working. Francisco Gonzales trimmed trees on the beach
road and did the last mowing of the 2007-08 fiscal year. Director Cady will order fish for the
pond. Now that the winter storms are
over, he will hire Don Sorenson to remove the logs from the beach parking lot.
Technology: Director Drolet
reported that the Irish Beach Water Board (IBWB) now has its own web site with
an address of www.ibwater.org and
there is a link to it on the IBIC web site.
Architectural Committee:
Director Drolet will report at the Annual Meeting next week.
Membership: Jean Selk reported that IBIC currently has 184 members. MCP wrote IBIC a note stating that policies
which discourage lot owners from joining has motivated them not to renew 13
memberships. The idea of a tiered dues
structure was discussed briefly, an idea that was voted down in 2005. (See 2005 Annual Meeting Minutes) Director Gann suggested using the next
quarterly meeting to talk about membership with the goal being to keep IBIC
strong and having the voice of the community heard.
Trail Development: There was
no report.
Email from Gerald
Trujillo stating he would like to serve on the Maintenance Committee. (
Note from MCP
regarding IBIC membership policy for lot owners. (
IV UNFINISHED BUSINESS
General policy for
tree removal and pruning requests in IBIC property and easement areas: The policy has been posted on the web site
for over 30 days. No comments were
received. Director Drolet moved to
approve the proposal. Director Cady
seconded and the motion passed with none opposed.
V
Directors and Officers Liability policy: IBIC has been offered a 3-year policy term with a guaranteed premium of $1500 per year. The offer will be taken.
Signers on bank account: With the upcoming change in Board members,
IBIC needs two new signers for the bank account. Director Drolet moved to assign Vice
President Paula Gann as a signer on the bank account. Director Gann seconded and the motion passed
unanimously. A second signer will be
chosen from the new Board members after the annual meeting.
2008-2009 proposed budget: This was discussed with the treasurer’s
report.
Annual meeting planning: The
VI ANY OTHER BUSINESS TO COME BEFORE THE MEETING
Meeting notices: Lu Vickery asked to receive a reminder of upcoming meetings so she can send an email to community members in a timely manner. The Board agreed that IBIC should also send email notices of meetings to both members and non-members. Director Leon will work on this.
Baby seals: Bettye Winters asked if something could be done to inform renters and others about the need to leave the baby seals alone. It was suggested that a kiosk be put up with information. Director Carter noted that it couldn’t be placed on State Park property.
Vacation Rentals: Betty Frame asks that owners of rental houses make sure that her late husband’s name and phone number is no longer listed as a contact number for the fire department.
VIII ADJOURNMENT/
Director Drolet moved to
adjourn the meeting at
The next quarterly
meeting will be on