IRISH BEACH IMPROVEMENT CLUB

PO Box 237 Manchester, CA 95459

707-82-3183 ibiclub.com

MINUTES for July 18, 2005

Phone conference meeting held on July 18, 2005.

CALL TO ORDER

President Lawrence Moglia called the meeting to order at 7:15PM via telephone.

Board Members Attending: President Lawrence Moglia, Maintenance Director Gene Cady, Director RJ Dial, Secretary Susan Rush and Treasurer Sandra Moores. Director Norm Kucala was absent.

UNFINISHED BUSINESS

Bylaw Changes: The Board agreed that Gene Cady will contact Kathy Poling and Ginny Heitz and the three of them will complete the bylaw revisions.

Highway One Fence: Margaret Ballou has made an inquiry about the status of the fence. Maintenance work is on hold until a maintenance contract is created and bids accepted. Landscaping/Maintenance: Gene reported that the aerator pump at the pond is working well. The pond has been stocked with $500 worth of trout. Mike at Trout Farm offered a bacteria treatment for the lake for about $500, which would help break up the algae on top. RJ explained that the Natural Resources Conservation Service (nrcs.usda.gov), formerly the Soil Conservation Service, which is used by farmers and ranchers, is a good resource for information and advice on pond maintenance. He will send contact information to Gene. Gene said he will also contact a man at the College of the Redwoods that Steve Whitaker has recommended as being knowledgeable about pond maintenance. Gene has removed trash from the beach parking lot and will contact Fort Bragg Disposal to begin regular pick up. He would like to have a trash bin built at the beach to help keep the trash enclosed.

Susan asked about the status of the maintenance contract. Gene asked if IBIC wants to continue to mow highway one. Sandy explained that Caltrans only mows along the road occasionally for fire hazard reasons and will not go closer than three feet from the fence. She believes it’s important to keep it looking nice and should be included in bid package. Lawrence suggested that the work scope define the condition that must be maintained, such as grass height, instead of designating a specific number of mowings per year. A bid package will be worked up.

Beach Road: Gene stated that he walked the road recently. There has been one small slide but he didn’t see anything significant that is in danger of failing. Lawrence asked if IBIC wants to work with another civil engineer for the project. RJ stated that he would be in Irish Beach this weekend and, having read Dave Paoli’s report, can work with Gene to identify exactly what should be fixed this year and continue the process over the next 4-5 years, addressing the most urgent maintenance needs first. After discussion, it was agreed that Paoli’s report and common sense will be provide enough information to decide what must be addressed this year, without having to employ an engineer to oversee it.

NEW BUSINESS

Litigation: Lawrence stated that he is concerned about the potential effect of litigation against the Architectural Committee in regard of expense and insurance. He explained that two lawsuits may be forming, one by Dave Paoli and another by an unnamed property owner. IBIC insurance will cover legal expenses, but eventually they will drop coverage. RJ asked if there was an appeal process for the ADC. He explained that all HOAs (though Irish Beach is not one) are required to have an appeals process in which decisions of the Architectural Committee, which is appointed, can be appealed to the elected body, or the Board of Directors. He suggested that Irish Beach could amend the CC&Rs to include the requirement of mandatory mediation before litigation can be brought. Currently, the CC&R’s discuss mediation in Article VII Section 7.1. RJ stated that mediation service is offered through the Department of Real Estate to HOAs. He will investigate whether Irish Beach could qualify for the service.

Election of New Board Member: Kathy Poling, Jim Ballou and Tona Moores have put their names forward for the open Board position. Susan moved to elect Kathy Poling. She cited her knowledge of the bylaws and CC&Rs as beneficial to the Board. RJ agreed. Sandy nominated Jim Ballou. Kathy Poling was elected unanimously. There was agreement that Jim Ballou would be a good, new addition to the Board and he should be encouraged to volunteer to serve in the future. Kathy’s seat will be up for election at the next annual meeting on May 6, 2006.

Playground Equipment: Lawrence has determined that IBIC insurance covers playground equipment. No decision was made.

The meeting was adjourned at 8:20PM.

The next public meeting will be held on Saturday, September 3rd at 8:00AM to be followed by the Labor Day Weekend Picnic.