IRISH BEACH IMPROVEMENT CLUB

BOARD OF DIRECTORS MEETING MINUTES

Saturday, July 28, 2007 – 10:00 A.M.

Irish Beach Fire Station

 

I           CALL TO ORDER/ROLL CALL

 

President RJ Dial called the meeting to order at 10:10AM. 

 

Directors present:  President RJ Dial, Directors Brian Carter, Paula Gann and Sandra Moores.  Directors Gene Cady, Leon Drolet and Susan Rush were absent.

Others present:  None

Appointment of Officers:  Director Dial moved to carry over the officers from last year, RJ Dial as President, Sandra Moores as Treasurer, Susan Rush as Secretary, Gene Cady and Brian Carter as Maintenance Directors, Leon Drolet as Technology Director and to also appoint Paul Gann as Vice President.  Director Carter seconded and the motion passed 4-0.

 

II          APPROVAL OF MINUTES

Minutes of 4/28/07   A comment was received from Mark Rapelje.  Jean Selk reported a correction to the published draft minutes.  Page 2, “Communications: Email from Rapelje”, the third sentence should read, “At the 7/22/06 IBIC meeting, Director Dial reported a conversation with Tom Swengle of RCX Construction in which Mr. Swengle stated that he is required, for insurance reasons, to follow the recommendations of a geotech study if one is done.”  Director Moores moved to approve the minutes as corrected.  Director Carter seconded.  Director Gann abstained and the motion passed with none opposed.

                 

III        REPORTS

Treasurer’s Report:  Director Moores reported that IBIC has $103,361.57 in funds with $36,131.93 in the Operating Fund and $67,229.64 in the Capital Improvement Fund.  At this time, all items are within the budget.  Director Dial moved to approve the report.  Director Gann seconded and the motion passed with no opposition.

Maintenance: Director Carter reported that the Gonzalez Landscaping is doing a good job on the landscaping and in keeping the ditches on the beach road clean.  Ed Velasquez was instructed not to replace the first fence post by the entrance to the beach road and no other fence work was done.  IBIC is expecting a bill from Seefeldt Tree Service for $1200 for the tree removal done in Gazebo and Pomo Parks last winter.  There was a hydraulic oil spill from a garbage truck on Forest View Road and it appears that that the garbage company did a good job of cleaning it up.  Director Cady will get a bid from Virgil Knoche for an 8ft x 8ft concrete pad for the new gazebo in Gazebo Park.  Director Cady has also tried to contact Tom Swengle of RCX Construction about beach road maintenance this year but has not yet heard back from him.  Ed Velasquez will be contacted to remove the remaining debris from the broken gazebo as well as an old tire currently at home in the garbage enclosure.

Technology:  Director Dial was absent but Jean Selk reported that Adobe Acrobat 8 was purchased. 

 

 

 

 

Architectural Committee:  Director Dial moved to reappoint for the 2007-2008 term, the current five members of the Architectural Design Committee; Leon Drolet, Nik Epanchin, John McGehee, Gordon Moores and Walt Rush.  Director Gann seconded and the motion passed with no opposition.  The term runs through July of 2008.

Membership:  Jean Selk reported that IBIC currently has 194 members, of which 149 are homeowners and 45 lot owners.  There was a short discussion of ways to increase membership.  The discussion will continue at the October meeting.  

IB Road Improvement Committee:  Director Dial stated that Margaret Ballou volunteered to work on the project of motivating the County to repair Irish Beach roads.  In the recent past, Donna Dell successfully got Mallo Pass Court repaved by writing letters to the County Board of Supervisors and the appropriate county agencies.  There was discussion of how to encourage people who own property on the affected streets to assist in the effort.  There was consensus that the worst roads in Irish Beach are Cypress Point, Cypress Parkway and Cypress Circle.  Director Dial will contact Ms. Ballou.

 

III        COMMUNICATIONS

 

Rapelje 7/24/07:  Mr. Rapelje requested clarification on the minutes of 7/22/06 (see “Approval of Minutes” above) and regarding the status of beach road maintenance as recommended by David Paoli in January of 2005, specifically the replacement of rusting culverts and the repair of cracks in the paving.  The cracks in the road were filled early this year and the Board does not believe any culverts need to be replaced at this time, but will walk the road to reassess.

 

IV        UNFINISHED BUSINESS

 

Gazebo Park port-a-potty screening: Director Dial presented the plans for screening the Gazebo Park port-a-potty and screening for the garbage cans at both Gazebo and Pomo Lake Parks.  There was some discussion about whether they should be built with redwood or composite material.  Bids will be obtained for constructing them in with both materials. 

Tree removal at Pomo Lake dam per Robards request (See minutes of 4/28/07, “Reports: Maintenance”):  See “New Business: General policy for tree removal and pruning requests in IBIC easement areas” below.

Request by William Moores to prune/remove trees on IBIC easement (see minutes of 1/27/07, “Communications”):  See “New Business: General policy for tree removal and pruning requests in IBIC easement areas” below.

                       

 

 

 

 

 

 

 

 

V         NEW BUSINESS

 

General policy for tree removal and pruning requests in IBIC easement areas:  There was agreement among the Board members that IBIC needs a policy to address requests for tree removal or pruning.  After discussion consensus was reached on two criteria:  if the tree poses a hazard from falling or if it needs to be done to improve the health of the surrounding natural habitat.  The Board will draft a policy letter at the October meeting and if approved, will post it on the web site for 30 days, allow 30 days for comment with possible approval at the January meeting.  (A field trip was taken at the end of the meeting.  See item VIII below.)

Question of what defines a member in good standing for the purpose of voting at the Annual Meeting.  (See minutes of 4/28/07 Membership Report):  The Board will continue to ask members to pay dues by April 15th, however, payment will be accepted up until the start of the Annual Meeting. 

Forest trail development:  Director Dial stated he is looking for a person or people to work on laying out a trail from the beach to the top of the first ridge and more people to build the trail.  This item will be placed under “Reports” in the future.

 

VI        ANY OTHER BUSINESS TO COME BEFORE THE MEETING

 

Oktoberfest Picnic:  The picnic will be on October 6th, beginning at 1:00PM at Gazebo Park.  Volunteers are needed to help with set-up, greeting, cooking, serving and clean up.  People can contact the administrator, Jean Selk, by phone or email.  Picnickers can bring a side dish, dessert and/or beverages.  Hamburgers, hot dogs and non-alcoholic beverages will be provided. 

 

VIII      ADJOURNMENT/ NEXT MEETING DATE

 

Tree policy field trip:  Before adjourning, three Board members, Directors Dial, Gann and Moores, visited the parks in order to understand better the existing field conditions and prepare for drafting a tree policy at the next board meeting.  William Moores’ request for tree removal and pruning for view corridor:  Mr. William Moores has requested the removal of a pine tree in Gazebo Park and trimming of second pine tree in Pomo Lake Park.  After observation and discussion of the subject trees, the directors present agreed that the pine tree in Gazebo Park is healthy and is important for the park’s ambiance.  If the pine tree in Pomo Lake Park were limbed, it would open up a peak ocean view from some lots on Forest View Road.  Robards’ request for tree removal for hazard: The tree in question appears to be healthy and desirable and the Board will continue to monitor it. 

 

The meeting was adjourned at 12:25PM.

 

The next meeting is scheduled for Saturday, October 27, 2007.