BOARD OF DIRECTORS
MEETING MINUTES
Rex Dunning Fire Station
Board Approved
Open meeting beginning at
I CALL
TO ORDER/
President RJ Dial called the meeting
to order at
Directors
present: President RJ Dial,
Directors Brian Carter, Leon Drolet and Sandra Moores. Directors Gene Cady, Paula Gann and Susan
Rush were absent.
Others
present: Nancy Epanchin,
Fred Seaman, Steve Whitaker, Su Whitaker and Bettye
Winters.
II APPROVAL OF MINUTES
Minutes
of
Treasurer’s Report: Director
Moores reported that the Operating Fund has year to date revenue of $33,635.00
and expenses of $16,481.60 and is well within budget. Total Operating Fund monies
is $29,739.64. The Capital
Improvement Fund has a balance of $66,887.34.
Directors Dial, Drolet, Gann and
Maintenance: Director Carter
reported that two of the Highway 1 fence posts are marked for replacement but
otherwise the fence looks good. The
beach road ditches need minor clearing before winter and he will call Francisco
Gonzales to do it. The work is outside
the scope of the current landscaping contract.
A discussion followed about the merits and problems of removing the
pampas grass growing along the beach road, which has erosion control benefits
but is also a fire hazard and an invasive species. The Board decided to remove the plants and
Director Dial will research suitable replacement plants for erosion
control. The Capital Improvement budget
includes $10,000 for beach road maintenance but that has not been accomplished
this year. Director Dial will contact
Tom Swengle of RCX Construction to get a true
estimate of the cost of repairing and repaving the bottom portion of the beach
road. IBIC
still needs a bid for rebuilding the gazebo and constructing port a potty
screens for both parks. Director Moores
will contact some contractors who might be interested in the job.
Technology: Director Drolet
reported that the web site is being updated with the goal of making information
more accessible. A FAQ section will be added to the Architectural Design Committee (
Architectural Committee:
Director Drolet reported that Walt Rush has resigned from the Committee
for personal reasons and Nik Epanchin
has been appointed to head a committee to find a replacement. The Committee will be publishing more of its
decisions and policies on the web site.
The agenda for the upcoming meeting on November 17 will include a New
Home Construction application by Vipperman/Cohen
(1/998) for a two-story house and a Minor Exterior Improvement application by Allred (1/050). The
Committee will also discuss a policy to address requests for copies of
documents, the creation of a form for building location and height verification
that can be used by a contractor or owner/builder and the addition of a
requirement that applications include an electronic copy of all documents.
Membership: IBIC currently
has 194 members.
Trail Development: The goal
of the project is to develop a hiking trail from the beach using the recreational
easement along Irish Creek and going to the ridge top property owned by Gordon
and Sandra Moores, who have offered to allow the trail development on their
land. People are needed for design and
groundwork, which includes getting the proper permitting and establishing
rights across the
IV UNFINISHED BUSINESS
V
General
policy for tree removal and pruning requests in IBIC easement areas: IBIC has received two requests for tree
removal and pruning and the Board recognizes the need to have a stated policy
for responding to such requests.
Discussion at the July Board meeting (no members of the public attended)
resulted in a preliminary proposal to make tree removal and pruning decisions
based on two criteria: threat of hazard
from falling and the health of the tree or surrounding area. The discussion continued at this meeting with
the participation of the public and consensus was reached in agreement with the
preliminary proposal. Director Dial will
draft a policy accordingly which shall be placed on the agenda for discussion
and a vote at the
VI ANY OTHER BUSINESS TO COME BEFORE THE MEETING
VIII ADJOURNMENT/
Director
Dial moved to adjourn the meeting at
The next meeting is
scheduled for