IRISH BEACH IMPROVEMENT CLUB
44th ANNUAL MEMBERSHIP MEETING
Saturday, May 7,
2011 – 1:00 P.M.
Greenwood Community Center
MINUTES
I CALL TO
ORDER
President
Drolet called the meeting to order at 1:05pm.
Directors present: President Leon Drolet, Vice
President Richard Sequest, Secretary Pam Harley, Treasurer Paula Gann,
Maintenance Directors Gene Cady and Jerry Trujillo and Director RJ Dial.
Director
Harley reported that IBIC has 160 current members. Forty-two members are registered either in
person or by proxy and a quorum is present.
II APPROVE
MINUTES of May 1, 2010
Director Drolet moved to
approve the minutes of the 2010 Annual Meeting.
Director Harley seconded and the motion passed unanimously.
III REPORTS
Status of IBIC: Director Drolet reported to the membership
about the Board’s activities in the past year.
Pomo Lake: In 2009, the Board hired Bill Maslach to conduct a
study of health and status of Pomo Lake and create a maintenance plan. The result of the study was presented to the
membership at the 2010 Annual Meeting and the Board received the complete,
written report in October of 2010. The
full report is available on the IBIC web site.
Pomo Lake is filling in with silt and will begin turning into a marsh in
about 20 years if no action is taken to control the sediment build up. The lake is still a healthy environment for
plants and animals and no endangered species have been found in the area. In January of 2011, the Board resolved to proceed
with and budget for the least expensive maintenance plan option offered in the
report that will address the sediment problems and preserve Pomo Lake as a lake. This option will require the fewest number of
permits from State and Federal agencies and all work must be done
manually. The sediment catchment basin
just east of the upstream dam must be cleaned out. Cattails are restricting the flow of water in
and out of the lake and will be manually removed at a rate of 5% per year. In order to decrease the amount of organic
matter going into the lake, mowing will be restricted to the picnic area only
and property owners around the lake are asked not to mow beyond their property
line. Barren areas will be planted with
native species to reduce erosion and runoff.
The Board has budgeted $8000 for this fiscal year to obtain permits and
start implementing the plan. Website: Several new publications on the IBIC
web site provide useful information to property owners and visitors. Topics include beach safety, do and don’ts
for property owners, a visitor and guest guide and a condensed version of the
Irish Beach CC&Rs. Budget: In the coming year, the Board will
work on developing a long-range budget and plan for capital expenditures. The Board is concerned about the eventual
failure of the up beach road due to slides and erosion and may have to hire an
engineer to make an assessment. Director
Drolet would like to see the trail around Pomo Lake improved for safety
reasons. Fiscal: The IBIC and
Architectural Design Committee (ADC) books are merged and all income and
expenses for the committee will be included in the IBIC financial reports. Items that were incorrectly designated as
capital expenses, such as wine glasses, have been re-categorized and the IBIC
financials have been brought back into compliance with standard accounting
practices.
Maintenance: Director Cady reported that the beach gate was
repaired recently. Director Trujillo and
he have been cutting up a large tree that fell in Gazebo Park this winter. Director Drolet reported that two professionals
(one retired) have looked at the other trees in Gazebo Park and determined that
they are not a threat to anyone’s house.
Director Cady has made several picnic tables for the parks from donated
deck wood.
Membership: Director Harley reported that IBIC has 160
current members and there were two new members in the past year: Jonathan and Susan Bauer and Joe
Bernazzani. Twenty-six members pay the
$75 voluntary renters surcharge in addition to the $200 dues membership. Twenty-one members have not yet renewed and
it is expected that most of them will do so.
Architectural Design Committee: Director
Drolet reported that in the past year the Committee heard one Major Exterior
Modification permit for the construction of a garage and one Minor Exterior
Improvement permit. The Committee
discontinued the requirement for applicants to pay a refundable Performance
Deposit after they determined that it is not allowed by the CC&Rs. Instead, the Committee is seeking a different
solution for ensuring that construction is done according to the CC&Rs and
as approved by the Committee. One option
is to require applicants to get a surety bond; a second is to rewrite the
construction permits to include a monetary penalty for not adhering to the
conditions of the permit, which would allow the ADC to seek relief in small
claims court. Implementing either option
will require the services of a lawyer. Director
Drolet asked all property owners to make sure their exterior lighting is
shielded and downcast.
Enterprise Fund: There was no report.
Road Improvement Ad Hoc Committee: Director Dial
reported that because of emails, letters and phone calls to the County
regarding the condition of roads within the subdivision, the County used
federal stimulus money to repave roads in Unit 3 (Sea Cypress Dr., Cypress
Pkwy, etc.). This year the Roads
Committee will focus on repairs to Pomo Lake Drive, O’Rorey’s Roost and the culvert under Forest
View Road at the east end of Pomo Lake.
Water Board: Steve Whitaker, President of the Irish Beach
Water District (IBWD) Board of Directors, gave a synopsis of the long and
complex events that led to the decision by the California Water Resources
Control Board to pull the permit for development of the Mallo Pass water
resources. This decision forces the IBWD
to drill wells in order to provide water for future development. The district owns very little land and
therefore must come to agreements with property owners in order to drill. The district is now dependent on water from the
upper and lower diversions on Irish Creek.
The rights to the upper diversion are secure but the State could
restrict the amount taken from the lower diversion, which is currently used
only during the summer months. At this
time, the district can only supply six new houses with water at a rate of 300
gallons of use per day although the 300 gallons per day number may be amendable. It is imperative for the district to drill
more wells and secure the right to use a reasonable amount of water from the
lower diversion. The district is
currently being sued by William Moores regarding a well they drilled in 2009. Ballot Proposition 218 proposes increasing
the monthly charge for water by $6 to pay for legal expenses. More information is available on the IBWD web
site at www.ibwd.org. Meetings are held on the second Saturday of
every odd month, at the Fire Station on Forest View Road, beginning at
10:00am.
NEST: Vera Lee Carter explained that NEST is a
community organization that was formed to help members in the event of a major
disaster such as an earthquake. They
have 29 member households, emergency supplies and $2000 in the bank. NEST will send out a letter to members this
year to update information. NEST
encourages all homeowners to learn how to shut off their propane tanks in case
of emergency. Please contact NEST if you
need help locating the shut off valves on your property. Propane tanks can also be fitted with
automatic seismic shut off valves.
Treasurer’s Report 2010-11 Fiscal Year/2011-2012
Budget: Director Gann reported that IBIC ended the
year $2296 in the black and the budget for the 2011-2012 fiscal year projects
ending the year with $660 left after expenses.
Both reports are available on the IBIC web site. The budget includes $8,000 for Pomo Lake
maintenance, $750 for ADC legal council (see ADC report above) and a $2,000
contingency fund. With the exception of
Pomo Lake and the legal fund, revenue and expenses are the same as last year. IBIC currently has over $90,000 in
assets. In the coming year, the Board
will work on developing a long-range budget and plan for capital expenditures. The Capital Fund and Operating Fund budgets
are merged which will simplify the financial reports and allow the membership
to have a clearer picture of IBIC’s finances.
IV NEW
BUSINESS
Election of Board of Directors: Three
Directors seats are up for election and Board members Leon Drolet and RJ Dial
are seeking re-election. Director Paula
Gann is not running for another term. Lu
Vickery nominated Leon Drolet for another term and Diane Taylor seconded the
nomination. Lu Vickery nominated RJ Dial
for another term and Jon Heinzer seconded.
Lu Vickery nominated Sandra Moores for a term on the Board and Joel
Kauffman seconded. All three nominations
were passed by a voice vote of the membership.
There were no votes in opposition.
Board members serve for two year terms.
V ANNOUNCEMENTS
Labor Day Weekend Picnic-September 3,
2011 at Pomo Lake Park.
VI ANY
OTHER BUSINESS TO COME BEFORE THE MEETING
VII ADJOURNMENT
Director Drolet moved to adjourn the meeting at 3:05pm. Director Cady seconded and the motion passed
unanimously.
The board will meet immediately after adjournment to elect officers.
The next quarterly board meeting is scheduled for July 23, 2011
.